The Ideal Board Portal for Efficient Board Meetings

by Alexandrea Roman on November 26, 2013 and last updated on September 26, 2016

Technology shapes the future. With the way technology is progressing, you can expect many changes to happen quickly, sometimes even simultaneously. Business leaders should learn how to manage these shifts if they don’t want their companies to get left behind by the competition or be outgrown by the market.

Thus, it’s important more than ever for corporate board directors to be tech-savvy. With most people owning a smartphone and/or a laptop nowadays, this shouldn’t be a difficult task. Knowledge of how to use iPhones, iPads, or Android devices already makes a good foundation for the next step: finding applications that can help business leaders do their jobs better. Out of all solutions readily available, the board portal is the best place to start. In a previous article, we talked about the critical role the board portal plays in corporate governance. The board portal helps the corporate board to comply with strict regulations pertaining to transparency and accountability after the wake of the huge financial scandals in the early 2000s. But the ideal board portal is not effective for compliance alone — it’s for increased efficiency and convenience, too, which any corporate board will appreciate.

What can the corporate board expect to get from transitioning to the ideal board portal? Here’s a quick list:

Attend a board meeting wherever you are

Using the ideal board portal, you can attend a board meeting in your pajamas while lying in your own bed. Or you can join a board meeting in your swimwear while sitting by the beach. You save on business travel expenses and you get to wear whatever you wish. How’s that for a perk?

Get real-time updates

Changes in schedule? Additional items on the agenda? More meeting files for review? Whatever it is, you won’t have to miss a thing ever again. With the ideal board portal, you’ll receive notifications as soon as updates happen, so you can be sure you’re always informed on time, and not at the last minute. This prepares you for board meetings much better.

Access meeting documents with a tablet or smartphone

Printed board packs are heavy and use up a lot of paper. Worse, they can easily get stolen or misplaced. Once they land in the wrong hands, there’s not much you can do to protect enterprise data from leaking out. But with the ideal board portal, you can simply read documents in your mobile device. If your tablet or smartphone goes missing, you can remotely delete the files to prevent a security breach.

Work with other corporate board members regardless of timezones

It’s going to be a challenge to collaborate with people who live in different countries, but if there’s a way to keep track of contributions and to leave annotations, then it wouldn’t have to be that difficult. Fortunately, the ideal board portal can do just that, enabling you to work together with your fellow directors on your own time.

Follow a presentation on your own mobile device

If you have short attention span or bad eyesight (or both), keeping your focus on a presentation out front isn’t a walk in the park. But with the board portal, you can follow a presentation on your tablet or smartphone. Even when you get distracted for a bit, you can easily backtrack and catch up.

Use a platform you’re comfortable with

Some systems will dictate the platform you should use, but the ideal board portal will give you the freedom to choose between iOS and Android, making BYOD (bring your own device) possible. The ideal board portal adjusts to your needs, and not the other way around.

For the ideal board portal that offers all these benefits, check out Convene, a paperless, remote board meeting solution that works on iPads, iPhones, and Android devices. Convene simplifies and automates the whole meeting process to make your board meetings more effective and efficient.

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About Alexandrea Roman

Alexandrea is a social media specialist and blogger for Convene.

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