In today’s digital age, the challenge for companies is to take a proactive role in sustainable development by investing in ecological practices and making outward-facing innovations that address the issues of today and create solutions for tomorrow.
In this lifelong commitment to responsible business, the first step would be to go green in the workplace so as to establish and promote an environment-friendly culture. Get to know the reasons why going paperless through Azeus Convene can enable your organisation to have more efficient, productive, and sustainable meetings.
Reduced Paper Usage
It may seem like a difficult task to overcome, but implementing paperless operations within a business can be achieved. With Convene, organisations can cut down paper usage by as much as 100,000 pages per month through a paperless meeting environment.
Cost-Efficient Meeting Software
Aside from the logistical benefits, a company’s bottom line can also significantly improve by going paperless. Just like our clients, save as much as $10,000 per year and allocate your resources to more value-adding initiatives.
The UN’s Sustainability Development Goals provide businesses with a powerful aspiration in improving our world and gives companies an opportunity to protect our planet. With Convene, organizations can achieve sustainability targets by using an eco-friendly solution in the entire workplace.
Easy Meeting Preparation
Secretaries no longer have to deal with huge piles of papers during meetings. Organizations can eliminate tedious pre-meeting processes and cut down preparation time by 90% with Azeus Convene’s administrative portal.
Dynamic Meeting Discussions
Fostering effective collaboration and a team-oriented culture to transform ideas into concrete action steps can be done through paperless meetings. Firms can increase engagement and participation in the boardroom with the use of a paperless meeting environment powered by intuitive and interactive meeting tools.
Fast Document Distribution
Companies no longer have to deal with delays when it comes to disseminating information across the board. Through a paperless meeting solution, organisations can distribute meeting materials to all participants and allow them to review files with a single tap or click.
Advantages of a Paperless Meeting Environment
Beyond cost savings and environmental benefits, paperless meeting solutions such as Convene add value in an organization that goes beyond the boardroom. From enhancing interactions to improving team performance, paperless meetings can reinvigorate collaborations and inspire new innovations.
During boardroom discussions, there will be an overlap of a lot of ideas thrown around by directors. Bridging these topics together is an integral part of making an informed decision and strategizing for the organisation’s direction. Without a paperless meeting tool, board members would have a difficult time in connecting complex concepts in an easy yet structured manner.
Shuffling through hundreds of pages during meetings can cause inconvenience not just for board members, but also secretaries. The need to filter through vast amounts of materials manually can cause significant delays in decision-making which can adversely affect an organisation’s performance. With a paperless meeting environment, relevant information can be easily accessed with a single click and resolutions can be made anytime and anywhere.
In order to have a good understanding of the company’s current stature, data must be presented in its best form. As such, a combination of tables, charts, and other visualization techniques will be used so as to spot trends. Printed versions of these aforementioned techniques might compromise data accuracy and lead to incorrect inferences. Digital meeting solutions enable analysis to be performed on the board materials without negatively affecting information precision.
Varied Information Representation
Printed materials can only accommodate a number of types of media. With paperless meeting solutions, the possibilities are endless. Non-text/graphic information such as audio and video can be easily incorporated into board materials in order to enhance and elevate board discussions. As we move into the digital age, the need for a flexible digital meeting solution becomes more pressing as directors become more proficient with technological advancements.
Checklist for Paperless Meetings
As an organisation shift to a paperless meetings environment, it needs to prepare the following so as to make the transition as smooth as possible. By carrying out these action steps, a company can reduce risks and achieve business goals.
Know the Software
Doing proper research can help identify the features and services that specifically fit for an organisation. By doing so, a company can save not only money, but also headaches caused by security problems.
Provide employees with devices and proper protocols, so that they can start practicing and learn to avoid future problems.
Invest in Good Internet Connection
Research on proper internet infrastructure. If it turns out the company needs to revamp or change to another internet service provider, then do it. It’s a long-term investment towards efficiency.
Choose a Proven Paperless Meeting Solution
You will need software to digitize the whole meeting process, so this is where the paperless meeting solution comes in. It’s important to carefully pick a software that your organization can trust.