Privacy Policy
(Last Updated: May 25,
2018)
1. Introduction
Azeus and its affiliated companies (“Azeus”,
“we”, “us” or “our”) respect the privacy rights of
our customers, users, website visitors and business partners and we
recognize the importance of protecting and handling information
collected about you in accordance with both the law and best practice.
This document (“Privacy Policy”) tells you how we use and disclose the
personal information we collect via our services or when you otherwise
interact with us.
2. Our Processing
Activities
To find out more please go to
the sections of this policy that are relevant to you:
3. Security
We are committed to protecting
the security of your personal information. We use a variety of
security technologies and procedures to help protect your personal
information from unauthorized access, use or disclosure.
While we take reasonable
efforts to guard personal information we knowingly collect directly
from you, no security system is impenetrable and due to the inherent
nature of the Internet as an open global communications vehicle, we
cannot guarantee that information, during transmission through the
Internet or while stored on our systems or otherwise in our care, will
be absolutely safe from intrusion by others, such as hackers. In
addition, we cannot guarantee that any passively-collected personal
information you choose to include in documents you store on our
systems are maintained at levels of protection to meet specific needs
or obligations you may have relating to that information.
You may access your account
information and our services only through the use of an individual
username and password. To protect the confidentiality of personal
information, you must keep your password confidential and not disclose
it to any other person. Please advise us immediately if you believe
your password has been misused. In addition, always logout and close
your browser when you finish your session.
Our information security
policy is supported by a number of security standards, processes and
procedures and we store information in access-controlled premises or
in electronic databases requiring logins and passwords. We require our
third-party data storage providers to comply with appropriate
information security industry standards. All partners and staff and
third-party providers with access to confidential information are
subject to confidentiality obligations.
4. Location of Processing
We may store and process
personal information and content in the United States and other
countries or cities which include but are not limited to the United
Kingdom, Australia, Hong Kong, Singapore and Philippines.
As part of a global group of
companies, Azeus has affiliates and third-party service providers
within as well as outside of the European Economic Area (the “EEA”).
We may transfer and disclose your personal information to our
affiliates and third-party service providers for any of the purposes
set out in this privacy policy.
As a result, your personal information may be transferred outside the
country where you are located. This includes countries outside the
European Economic Area (EEA) and countries that do not have laws that
provide specific protection for personal information. Where we collect
your personal information within the EEA, transfer outside the EEA
will be only:
- to a recipient in a jurisdiction approved by the European Commission as offering an adequate level of protection for personal data (including the U.S. for personal information transferred to organisations in the U.S under the EU-U.S. Privacy Shield) or
- under an agreement which covers the EU requirements for the transfer of personal data to data processors or data controllers outside the EEA.
We use resources and servers
located in various countries around the world to process your personal
information. Your personal information may also be transferred to
third party service providers who process information on our behalf,
including providers of IT and IT services such as website hosting and
management, data back-up, security and storage services. Our
third-party service providers may also use their own third parties
(sub-processors). Our third-party service providers and their
sub-processors are bound to maintain appropriate levels of security
and confidentiality and to process personal information as instructed
by us.
If you have any questions in relation to the transfer of your personal
information outside the jurisdiction of origin please send an email to dataprocessing@azeus.com.
5. Sharing Information
with Third Parties
We will share your personal
information with third parties only in the ways that are described in
this Privacy Policy. We do not sell your personal information to third
parties.
We may also disclose your personal information to third parties where:
- you have consented to us sharing your personal information in this way;
- we are under a legal, regulatory or professional obligation to do so (for example, in order to comply with anti-money laundering requirements) or in order to enforce or to protect the rights and interests, property, or safety of Azeus, our clients or others;
- if Azeus is involved in a merger, acquisition, or sale of all or a portion of its assets, or a bankruptcy proceeding, we may transfer your information to the acquiring company, you will be notified via email and/or a prominent notice on our website of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.
- we may share aggregated or anonymized information with third parties that does not directly identify you.
6. Data Retention
We may retain your personal
data for a period of time consistent with the original purpose of
collection. We also may retain your personal data during the period of
time needed for Azeus to pursue our legitimate business interests,
conduct audits, comply with our legal obligations, resolve disputes,
enforce our agreements, if deemed necessary.
7. Your Rights
You have a right of access to
personal data held by us as a data controller. We may charge for a
request for access in accordance with applicable law. We will aim to
respond to any requests for information promptly, and in any event
within the legally required time limits.
You have a right to have any
inaccurate personal information corrected. When practically possible,
once we are informed that any personal data processed by us is no
longer accurate, we will make corrections (where appropriate) based on
your updated information.
Where we process personal data
based on consent, individuals have a right to withdraw consent at any
time.
You also have a right to
erasure/deletion, to restrict or object to our processing of personal
data and the right to data portability.
If you wish to exercise any of these rights, please send an email to dataprocessing@azeus.com.
In case you want to complain about our use of personal data, please
send an email with the details of your complaint to dataprocessing@azeus.com.
We will look into and respond to any complaints we receive.
8. Changes to This Privacy
Policy
We will update this Privacy
Policy when necessary to reflect customer feedback and changes in our
services. When we post changes to this Privacy Policy, we will revise
the “Last Updated” date at the top of the Privacy Policy. If there are
material changes to the statement or in how Azeus will use your
personal information, we will notify you either by prominently posting
a notice of such changes before they take effect or by directly
sending you a notification. We encourage you to periodically review
this Privacy Policy to learn how Azeus is protecting your information.
9. Contacting Us
Any questions, comments and requests regarding this Privacy Policy or
the information that we hold about you should be addressed to dataprocessing@azeus.com.
If you are in the EU or EEA,
you can contact our EU/EEA Representative at the below address:
Azeus UK Limited
Address: Azeus Convene, 2.017,
3 Waterhouse Square, 138-142 Holborn, London, EC1N 2SW
Email: dataprocessing@azeus.com