The past few years have placed an unparalleled strain on healthcare providers. Time, money and inspiration have been stretched to the limit to meet the expectations of good practice. NHS boards manage key decision-making. To name a few responsibilities, they monitor performance, risk, finances and corporate governance.
At Convene, we have supported numerous clients to fulfil their mission by saving precious resources and improving their clinical governance.
We’ve put together some of the reasons why they’ve chosen Convene’s meeting management solution:
Convene Makes Meeting Preparation Easy
The efficiency of meeting preparation is one of the main reasons our clients use Convene. As Gerry Crow, Executive Board Member and Business Development Officer at Mary Stevens Hospice says:
‘[…] we now have a secure and easily accessible historical repository of information, so that any member of staff that has permission, can look back at the history and find out what was decided at the various meetings in the past.” This makes it easy to revisit certain issues before the next meeting if you want to cross-reference.’
With Convene, administrators can compose the meeting pack with a simple drag-and-drop. The intuitive Agenda Builder means they no longer have to waste hours in preparation. Preparing for board and leadership meetings don’t have to take too long. Convene streamlines every step. Many of our clients noticed tangible improvements in their internal processes.
Anne Greaves, Digital Communications Officer at Sheffield Children’s NHS Foundation Trust, says ‘The administrative time Convene has saved is incredible. It used to take around five hours to prepare packs for a board meeting. Now it takes about 30 minutes.’
Convene Makes Record-Keeping Simple
Convene isn’t just for pre-meeting preparation. The comprehensive software is designed to support organisations at every stage of the process. This resonates with healthcare organisations that need a reliable service to do their best work.
This was another reason mentioned by Gerry Crow of Mary Stevens Hospice:
‘Before Convene, one of their biggest difficulties ‘was that we didn’t have an accessible repository of information. When new members of staff or trustees arrived, they could go to the archives to search for hard copies of meeting packs and documents, but these were never easy to access and often impossible to find.’
With Convene, organisations have access to a Document Library where they can store files securely. This is an accessible system which allows users with the correct permissions to add, edit and delete files in an instant. When it comes to record-keeping, this is an essential for efficiency, security and compliance.
Convene Meets High Security Requirements
Healthcare organisations have a duty to their patients and cannot afford to take risks with personal data. With AES 256-bit encryption and CMMI Level 5 accreditation, Convene is designed to respond to evolving cybersecurity threats. To learn more about Convene’s state-of-the-art data protection system, take a look at our range of security features.
Security Overview
- 24/7 Intrusion Detection and Prevention (IDPS)
- Remote data wiping
- Role Based Access Controls and fine-grained permission controls
- Cloud Data Segregation hosted in AWS
- Active Directory Integration
- On-the-fly Decryption model
- Multi-level encryption (AES 256-bit and RSA 2048-bit TLS)
- Multi-factor authentication, SSO, and biometric options
Convene Adapts to Organisational Needs
Every healthcare organisation has different needs and expectations. Convene’s implementation is flexible and allows clients to make the most of their software.
Like the NHS’ way of adapting to patients, Convene believes that we must do our best to meet our clients’ needs.
Anne Greaves highlights that ‘The software is cross-platform and works on Android, Windows, and iOS. Plus, we got the sense there was a lot more flexibility in terms of moving Convene forward and adapting it to our needs.’
Convene offers 24/7 dedicated assistance for any and all questions. Though our intuitive software means there are few issues, we understand how important it is for healthcare organisations to get support at the moment they need it.
Need some assistance? Get in touch with our product specialists.
Convene AI Saves Time
With Convene AI, you can access the Automated Minutes feature.
Reviewing meetings doesn’t have to be time-consuming. Convene AI can present meeting outlines, insights, decisions, transcripts and recordings. You even have the power to edit the AI-generated summaries to improve accuracy. This allows you to save time as key pieces of information are organised and highlighted for you.
To ensure that your board makes progress, auto-generated meeting actions can give board members tasks to fulfil which can then be tailored to suit your healthcare organisation’s needs.
Using Convene AI, you can be confident that your data is secure. We use AWS Bedrock which means that your data is encrypted. With our GDPR platform, your exchanges with AI are safe within the environment.
If you’d like to see more features, check out Convene AI.
How Can Convene Support Your Healthcare Organisation?
Convene is an award-winning Board Portal designed to digitise and streamline your meeting processes from start-to-finish. Our comprehensive features include:
- A Document Library with role-based access to ensure your sensitive documents are protected.
- A built-in Audit Trail, so you can be sure you are compliant with all regulations.
- Integrated Video Conferencing, so you can make the switch from remote to hybrid working seamlessly, whilst still viewing your Board Pack all on one screen.
- Surveys, with the option for anonymity, so you can be sure you are aware of your employees’ opinions.
- Accessibility Features, including text-to-voice, which makes us the leading accessible Board Portal.
- The software is also integrated with Microsoft Teams which provides the benefits of both Teams and a Board Portal.
Learn how Convene can help your organisation achieve better governance and book a free demo today!
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