Board Portal for Universities in the UK
Run secure, paperless meetings across your Council, Senate and committees with Convene, the board portal trusted by over 300 academic institutions worldwide, including leading universities such as the University of Warwick, LSE, Queen Mary University of London and Birmingham City University.
Convene helps university leaders prepare, share and present board papers in one secure platform; supporting effective governance, hybrid working and ambitious sustainability goals.
Hosted and supported in the UK and EU, with strict security and full GDPR alignment for top‑level university documents.
Why Universities Choose Convene Board Portal
Built Around University Governance
University governance is complex: boards, councils, senates, academic committees and subcommittees all need timely, accurate information to make good decisions.
Convene’s university‑focused board portal lets you:
Convene Solves the Common Pain Points of University Boards
Our University clients have switched to Convene because they want to:
“Trusted by over 300 academic institutions around the world, saving them around 100,000 pages of paper per month.”
Key Features For University Boards And Committees
Run the Entire Meeting Cycle in Convene
1. Schedule and invite
- Create one‑off or recurring meetings for Council, Senate and each committee.
- Send invitations and collect RSVPs directly in the portal.
2. Build the agenda and pack
- Drag‑and‑drop agenda items in the right order for complex meetings.
- Attach papers to specific items; reuse documents easily across committees.
- Automatic page numbering updates when late papers arrive, no more manual PDF edits.
3. Distribute securely
- Publish the pack in one click to all members with the right permissions.
- Control access for student members, external advisers and observers.
4. Meet, discuss, decide
- Present documents directly from Convene in the meeting.
- Members annotate on iPad, Android, Windows or browsers, with private and shared notes.
- Run votes and record decisions within the portal.
5. Capture minutes and actions
- Use Instant Minutes and actions tracking to log decisions and follow‑ups as you go.
- Maintain a searchable archive to support internal audit, external review and Freedom of Information responses.
- Trustees can annotate documents, add private or shared notes, and sign or approve with e‑signatures – no printing required.
Security, Compliance and Sustainability for HE
What Do Our University Customers Say
We found Convene to be very user friendly and designed by someone who fully understands committees.
We can definitely see the potential to make Convene available to the whole university and are looking forward to extending it out and to encourage increased collaboration.
The feedback we’ve had from the committee has just been very positive. They have particularly highlighted how easy it is to navigate around a pack, click through the agenda and sign off papers.
Having the drop-down boxes in Convene encouraged us to be more rigorous when it came to managing valuable information, including information that was necessary for decision making
Beyond The Board:
GRC Network
Convene has recently set up a GRC Network on Convene to help knowledge share within the sector. We have targeted articles, whitepapers and events upcoming so follow along to stay in the know and up to date with all the latest in Governance for Universities.
LEARN MOREFAQs : Board Portal for UK Universities
Who uses Convene in the university sector?
Convene is trusted by over 300 academic institutions globally, including UK universities such as Warwick, LSE, Queen Mary University of London, Birmingham City University, St Peter’s College (Oxford) and University of Liverpool.
Can we use Convene for both Council and Senate?
Yes. Many institutions start with their governing body / council and then roll out Convene to senates, academic boards and subcommittees, using role‑based permissions to manage access.
Is Convene compliant with GDPR?
Yes. Convene is designed to protect top‑level documents and maintain full GDPR compliance, with encryption, access controls and audit logging. This is highlighted across your UK university sector content.
Ready to Modernise Governance
at Your University?
Convene gives University Secretaries, governance teams and senior leaders a secure, intuitive board portal to support university governance, backed by a growing GRC community for universities that shares best practice, not extra software to manage.
- Run Council, Senate and committee meetings in one platform.
- Reduce paper use and admin overhead.
- Improve security, transparency and effectiveness in university governance.