Award Winning Board Portal for the NHS
Convene is a secure, UK‑hosted board portal that streamlines NHS Trust and ICB governance: build agendas, distribute paperless board packs, manage approvals and e‑signatures, track actions, and evidence audit trails—integrated with Microsoft 365/Teams and role‑based access with MFA/SSO.
Book a Demo TodayWhy NHS Trusts choose Convene
Improved efficiency
Improved efficiency
- Reduced preparation time: Convene digitises the entire meeting process, dramatically cutting down the time and effort administrative staff spend preparing and distributing board packs. This saves money on printing costs and frees up staff time for other tasks.
- Centralised information: With our Document Library, you can create a secure, easily accessible repository of historical meeting information and documents. This eliminates the need to search through fragmented systems or paper files.
- Flexible access: Convene allows executives and board members to access meeting packs and documents from anywhere, online or offline, on multiple devices. This is particularly beneficial for busy executives who travel.
Enhancing security and governance
Enhancing security and governance
- Protecting confidential information: Convene offers enterprise-grade security measures to safeguard top-level documents and other sensitive data, ensuring full GDPR compliance. All data is also available hosted in the UK in the cloud or on-premise if needed!
- Access control: With permissions-based settings, NHS trusts can ensure that only designated individuals can access specific meeting materials and documents.
- Improving governance: The software is designed to promote strong governance principles and enhance the oversight capabilities of boards and senior management. Tools for voting, signing documents electronically, and conducting surveys improve accountability and decision-making.
Driving better collaboration
Driving better collaboration
- Secure collaboration: The platform offers a secure and collaborative environment for boards and committees to work together and discuss sensitive matters, with features like real-time synchronized annotations.
- Integration with Microsoft Teams: Convene’s ability to operate within Microsoft Teams streamlines workflows for boards and senior management already using the Teams environment.
- Approved by NHS Digital so we can be easily integrated into your systems.
Security & Compliance for NHS Trusts
UK-hosted NHS Trust board portal security. Convene protects board papers and decisions with enterprise-grade controls aligned to NHS assurance.
Unique Features Built To Meet The NHS’s Needs
Convene board portal for nonprofits is tailored to enhance the way you work, simplifying processes and driving your organization closer to its mission.
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Meeting Scheduler
Invite participants and schedule one or recurring meetings with just a click. Collect RSVP responses to confirm meeting attendance.
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Agenda Builder
Create your meeting agenda within minutes with its drag-and-drop feature for documents and agenda items.
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Video Conferencing and Integrations
Conduct seamless remote meetings with video conferencing capabilities within the board portal. No need to switch between apps.
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Live Meeting Tools
Present and review documents in meetings with Page Synchronisation, Laser Pointer tool, and Shared Annotations.
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Minutes Taker
Take minutes before, during, and after the meeting. Action items, votes, and meeting notes are synced in real-time.
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Annotations
Collaborate on documents offline or online with annotation tools. Share your ideas to selected people in real time or create private annotations for your personal notes.
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Voting and Approval
Cast votes in and out of meetings and oversee all decisions in a dashboard. Review and sign off documents for approval.
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Digital Signature
Affix your signature and initials on documents instantly. Or sign with your preferred local signature provider for compliance.
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Document Library
Access and manage confidential data in a centralized hub within your board portal. Set permissions on who can access each file and folder.
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Task Management
Assign tasks and track the progress of action items throughout the meeting cycle.
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Dashboard
Be informed about upcoming meetings, as well as pending action items and documents for review all on your homepage.
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Audit Trail
Track and monitor all activities made in and out of meetings. Generate audit reports for better transparency and accountability.
Accessible for all
Convene is the leading board portal for accessibility features, meaning all your board members will be able to benefit from our extensive features.
GET STARTEDHear From Our Satisfied Customers
By its very nature, the solution that Convene offers is for people who don’t have time to be trained.
It used to take around five hours to prepare packs for a board meeting. Now it takes about 30 minutes.
Security and safety was a very important aspect and we felt that Convene ticked the boxes for that.
Implementation & Support
Fast, low-risk rollout for NHS boards. We do the heavy lifting so CoSecs, Trustees and Governors can get working quickly.
Certifications
Frequently Asked Questions
Is data UK-hosted?
Yes. Convene Cloud is hosted in the UK in ISO-accredited data centres. With Convene in Teams, data stays in your Microsoft 365/Azure tenant.
Do you support Azure AD SSO and MFA?
Yes. Single Sign-On with Microsoft Entra ID (Azure AD) is supported, with MFA and role-based access controls.
What encryption and device protections are in place?
AES-256 at rest and TLS in transit, plus watermarking/DRM. Admins can remote-wipe and auto-purge data on lost or unmanaged devices.
How does Convene help with CQC Well-Led evidence?
Agendas, paperless board packs, approvals, e-signatures and exportable audit trails provide clear evidence of information flows and decisions.
Do we need DTAC or DSPT for a board portal?
We provide a concise pack that maps our controls to DTAC expectations and the DSP Toolkit’s 10 data security standards to support procurement.
Can we run meetings inside Microsoft Teams?
Yes. Convene in Teams lets you schedule, distribute papers and run secure board meetings inside Teams with SharePoint/Exchange integration.
What support do Trustees and Governors get?
Role-specific onboarding, short video guides, and an accessible reader app with offline packs and annotations.
Make an Impact Today with Convene
Start optimizing your nonprofit meetings and decisions with a secure portal. Enquire for a free demo with no cost or obligation.
