Convene Overview
Convene is an award-winning board portal that evolves with your organisation’s needs.
From universities and retailers to housing associations and credit unions, our portal is entrusted to streamline and enhance board-related activities.
“It used to take around five hours to prepare packs for a board meeting. Now it takes about 30 minutes.” – Anne Greaves, Digital Communications Officer, Sheffield Children’s NHS Foundation Trust
Discover how you can transform board efficiency and collaboration.
Book a free demo today.
Effortless Board Management
Proficient governance is vital at every stage of an organisation’s development. During growth periods, having the option to promptly assemble and explore ideas allows for quick and clear direction.
Once an organisation is established, there should be a focus on maintaining the standard of oversight and key decision-making for the company.
Good governance starts with simplicity. By using Convene’s user-friendly platform, you can prepare, manage and lead meetings in one secure and intuitive software.
Having a board portal which allows users to access all necessary board material is highly beneficial for your company because it ensures that directors can securely access up-to-date information.
The Document Library makes it unnecessary to search for any physical documents or sort through outdated ones. With all board packs, minutes and policies digitally stored in one safe location you can drastically reduce your preparation time.
Considering the meeting preparation and other responsibilities, Convene can manage a range of tasks. Read on to see how our Board Portal can upgrade your process from start to finish.
Features
Before the Meeting
Convene:
- Alerts the attendees when there is a meeting ahead
- Allows members to RSVP
- Creates a personalised agenda
In the Meeting
Convene:
- Enables you to vote about decisions from anywhere
- Provides you with the tools to annotate, highlight and create notes in real time
- Enhances your presentation with our laser pointer, page syncing and live annotations tools
After the Meeting
Convene:
- Let’s you sign documents
- Permits identity authentication, before signing with an e-signature, for an added layer of protection
- Keeps track of deadlines and pending actions
Convene AI
Get Customised Support
Your Companion can assist with:
- Navigating the platform
- Resolving technical issues
- Answering questions about your documents and summarising them
How AI Boosts Efficiency
Our AI boosts your efficiency by:
- Giving you access to past decisions and meeting records
- Creating tasks and giving you the option to delegate them
- Sending real-time notifications
Summarisation
Convene AI reduces the time it takes to get transcripts and recordings. You can edit the AI-generated summaries to improve precision. If you want to revisit a certain topic, you can even search for specific words.
Executive-Ready Minutes
Convene AI doesn’t just note down your minutes. It can edit grammar, tone and structure according to your preference.
Transparency and Accountability
Audit trails are a necessity if your company does not qualify for an exemption.
We deal with this regulation by monitoring and logging your members’ actions. This means that board directors can minimise their time submitting documents to the audit team and maximise their time assessing the company’s future.
By having an audit trail, you have evidence of your board’s processes across a range of categories. This creates a transparent environment.
But this isn’t just about making sure that your organisation is following the necessary regulations. It helps you to detect and investigate any suspicious activity and pre-empt security breaches.
Security
At Convene, we know that digitalisation brings both opportunities and challenges. That’s why we go beyond the compliance standards, so we can provide users with the highest levels of data protection. This allows your organisation to focus on effective corporate governance.
Our use of multi-layered, end-to-end encryption framework safeguards all the information you share. Whether it’s personal or corporate you can have confidence in every meeting you join.
Rigorous security and defence measures like multi-factor authentication, activity tracking, session timeouts, and jailbreak detection are used to minimise any risk of data leaks.
Our Security Certifications:
- ISO 27001 – Information Security Management
- ISO 27018 – Protection of Personal Data in the Cloud
- ISO 27017 – Cloud Security
- AICPA SOC – System and Organization Controls
- CMMI DEV 5 – Improves our method on cybersecurity
Notable Security Features
- Remote data wiping
- 24/7 Intrusion Detection and Prevention (IDPS)
- Role Based Access Controls and fine-grained permission controls
- Active Directory Integration
- Cloud Data Segregation hosted in AWS
- On-the-fly Decryption model
- Multi-level encryption (AES 256-bit and RSA 2048-bit TLS)
- Multi-factor authentication, SSO, and biometric options
Build your organisation on the foundation of security.
Explore more of our safeguarding features.
Adaptability for All Board Members
Convene adapts to the way your corporation and individuals work to make for an effective board.
Whether you use iOS, Windows or Android you can access board packs, schedule and prepare for meetings with ease. This means that users can stay connected and productive on the technology they are confident using.
The transition to Convene is effortless. Our platform provides you with unlimited training and support to ensure that all users have the capability to operate our portal.
If you need support, our team of experts are available 24/7. Whether you prefer to call or email, we’re able to provide personalised support.
Email: support@azeusconvene.com
Learn More About Convene
Convene is a leading board portal software that’s developed by Azeus, a global technology company with over 25 years of experience in information governance. We hope to provide a service that exceeds the needs of our customers and the regulatory standards.
As a CMMI Level 5 company, operating at the highest maturity level in software development, we look forward to helping you satisfy all your meeting management expectations.
Convene’s board management software is built for leaders who need clarity, control, and compliance at every level of governance. Whether you’re part of an executive board, a private company, or a large organisation with multiple committees, Convene elevates how you manage your board.
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