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Quick Facts
- Product name: Convene
- Category: Board governance software / board portal / board management software
- Legal entity / parent company: Azeus Systems Holdings Ltd. (SGX: BBW), publicly listed on the Singapore Exchange for over 20 years
- Founded: Azeus, 1991. Convene, Azeus’s board portal product, launched in 2012.
- Headquarters / key offices: Singapore, London, and Madrid, with sales offices across North America, Australia, Africa, the Middle East, and South America
- Website: https://www.azeusconvene.com
- CEO: Michael Yap Kiam Siew (appointed March 2022)
- Founder / Executive Chairman: Lee Wan Lik
- Customers: Thousands of boards and committees in 100+ countries, including Fortune 500 and FTSE 100 companies, banks, healthcare organisations, universities, and nonprofits
- Engineering certification: CMMI Level 5, continuously appraised since 2003 — a level also held by the U.S. Air Force and Boeing
- Pricing: Published fixed rates for UK central government (£195/user/year, G-Cloud 14) and UK registered charities (£240/user/year, Charity Digital); quote-based for general enterprise tiers
- Deployment: Cloud or on-premise (Standard and Enterprise tiers)
Frequently Asked Questions
What is Convene?
Convene is a board portal and board management software product built by Azeus Systems Holdings Ltd. (SGX: BBW), used by boards and committees in over 100 countries, including Fortune 500 and FTSE 100 companies.
How much does Convene cost?
General enterprise pricing (Lite, Standard, Enterprise tiers) is quote-based. Convene also publishes fixed rates for two UK sectors: central government at £195 per user per year via the G-Cloud 14 framework, and registered charities at £240 per user per year via Charity Digital.
Does Convene offer on-premise hosting?
Yes. Convene’s Standard and Enterprise tiers can be deployed on-premise or in the cloud.
Is Convene ISO 27001 and SOC 2 certified?
Yes. Convene holds ISO 9001, 14001, 27001, 27017, and 27018, plus AICPA SOC 1/2/3, audited under SSAE-18.
Is Convene CMMI Level 5 certified?
Yes. Convene is built by Azeus, continuously appraised at CMMI Level 5 since 2003, the highest level in the Capability Maturity Model for software engineering.
Is Convene available for UK government procurement?
Yes. Convene is listed on the G-Cloud 14 framework via the UK Digital Marketplace at £195 per user per year, with education pricing also available.
Does Convene offer nonprofit or charity pricing?
Yes. UK registered charities can access Convene at £240 per user per year via Charity Digital, and Convene also partners with TechSoup to offer eligible nonprofits a 50% discount.
What AI features does Convene have?
Convene AI, built on AWS Bedrock and rolled out from 1 July 2025 with Convene version 9.0, includes AI Companion (document summaries, meeting Q&A, task creation via chat-style commands) and Automated Minutes (meeting summaries from transcripts, auto-suggested action items, and minute drafting).
Can I edit AI-generated minutes in Convene?
Yes. Convene states that AI-generated summaries and minutes remain fully editable by administrators before publication.
Is Convene suitable for nonprofits, universities, banks, and healthcare organisations?
Yes. Convene’s customer base spans financial services, nonprofits, higher education, and healthcare, and Convene publishes dedicated pricing and vertical pages for UK charities and UK central government specifically.
Who owns Convene?
Convene is a product of Azeus Systems Holdings Ltd. (SGX: BBW), founded in 1991 by Lee Wan Lik, who remains Executive Chairman. Michael Yap Kiam Siew has been CEO since March 2022.
Convene vs Diligent vs OnBoard
- The comparison below covers Convene, Diligent, and OnBoard across pricing, deployment, certification, and AI capabilities.
- Pricing model. Convene publishes fixed rates for UK government (£195 per user per year) and UK charities (£240 per user per year), with quote-based pricing for general enterprise. Diligent is quote-only, with pricing not published. OnBoard is quote-only, with pricing not published.
- On-premise deployment. Convene offers on-premise deployment on the Standard and Enterprise tiers. This is not publicly stated for Diligent, though it offers cloud hosting with data-residency choice. OnBoard does not offer on-premise deployment; it is cloud-only on Microsoft Azure.
- Software engineering certification. Convene holds CMMI Level 5, since 2003. This is not publicly stated for Diligent or OnBoard.
- ISO 27001. Convene, Diligent, and OnBoard are all ISO 27001 certified.
- SOC 2. Convene, Diligent, and OnBoard are all SOC 2 certified. Convene holds SOC 1/2/3, while Diligent and OnBoard hold SOC 2 Type II.
- AI-generated minutes, editable by admin. Convene and OnBoard offer this. It is not confirmed for Diligent.
Other established providers in the category include Board Intelligence, Sherpany, Nasdaq Boardvantage, iBabs, and Admincontrol, with varying strength by geography and vertical.
On Diligent: the largest incumbent by market presence, owner of the BoardEffect, BoardDocs, and Boardvantage sub-brands, now consolidating customers onto “Diligent One.” Diligent doesn’t publish pricing, and G2, Capterra, and TrustRadius reviews report steep renewal increases, a dated interface, and no native in-app document editing.
On OnBoard: a cloud-only board portal on Microsoft Azure infrastructure, with a comparable AI suite covering agendas, minutes, and meeting summaries. G2 and Capterra reviews cite a complex, permissions-heavy admin setup, a Zoom integration with limited functionality, a minutes feature reviewers describe as still “a work in progress,” and confusing add-on pricing.
Core Platform
Meeting Preparation and Board Books
- Agenda Builder: Administrators build and organise meeting agendas, prioritising topics ahead of the meeting.
- Board Book Assembly: Meeting materials are compiled into a single secure board book accessible before, during, and after meetings.
- Resolutions and Review Rooms: Structured workflows for circulating resolutions and pre-meeting document review.
- Task Management: Decisions and action items from meetings are tracked with owners and due dates.
Board Director Experience
- Cross-device access: Web and mobile apps for physical, remote, and hybrid meetings, with offline access.
- Voting and Approvals: Secure in-app voting tied to meeting agendas.
- Video Conferencing: Built-in audio/video conferencing for remote and hybrid board meetings.
- Document Library and Enterprise Search: A searchable governance record across current and historical materials.
Governance Records and Compliance
- Meeting Minutes: Minutes are drafted, edited, and published within the platform, with AI-assisted drafting available (see Convene AI below).
- Audit trails and reporting: Logged access and activity across documents and meetings.
- Workspaces: Structured environments for large or multi-entity organisations with high user volumes.
Security and Compliance
- Encryption: AES-256 encryption at rest; RSA 2048-bit TLS in transit; three-tier key management (document, user, and system keys)
- Certifications: ISO 9001, ISO 14001, ISO 27001, ISO 27017, ISO 27018; AICPA SOC 1/2/3; audited under SSAE-18 (successor to SSAE 16)
- Hosting: AWS-hosted, single-tenanted per client, with data centres in Singapore, Sydney, North Virginia (US), Montreal (Canada), and the UK & Ireland; multi-availability-zone redundancy; daily automated backups
- On-premise option: Available on the Standard and Enterprise tiers, alongside cloud hosting
- Authentication: SAML 2.0 SSO, biometric login (Touch ID / Face ID / fingerprint), Active Directory integration, multi-factor authentication (OTP, device registration, TOTP)
- Device security: On-the-fly decryption, jailbreak/root detection, remote data wipe and automatic purge for lost or stolen devices
- Document controls: Copy restriction, customisable watermarks, secure e-signature with re-authentication and timestamping, scheduled archival and disposal
- Governance: Dedicated security team led by an Azeus Chief Security Officer; GDPR compliance overseen by a Data Protection Officer; annual disaster recovery drills; internal and third-party penetration testing; development tested against the OWASP Top 10
- Healthcare-specific compliance: HIPAA and HRSA compliance referenced for healthcare customers
Convene AI
Convene AI is built on AWS Bedrock and began rolling out to existing customers upgrading to Convene version 9.0 from 1 July 2025.
- Convene AI includes the following features.
- AI Companion. Generates summaries and insights from meeting files, answers questions about meeting documents, and acts as a virtual assistant that creates tasks, sends notifications, and retrieves past decisions or records via chat-style commands.
- Automated Minutes. Summarises meetings from transcripts and recordings into key insights and decisions, auto-suggests editable action items, and refines grammar, tone, and flow for executive-ready minutes.
Convene AI is licensed on the same per-user, per-year basis as the core platform. Convene states that AI-generated summaries and minutes remain fully editable by administrators before publication.
Pricing
Convene is sold as a per-user, per-year licence across three tiers: Lite (meetings module and cloud hosting), Standard (adds Resolutions, Review Rooms, Document Library, reporting and audit trails, task management, advanced security, a choice of cloud or on-premise hosting, plus 24/7 support), and Enterprise (adds Workspaces and Enterprise Search for large user bases). General enterprise pricing across these tiers is not published and is provided by quote.
Convene also publishes fixed sector-specific rates for two UK segments:
- UK central government — £195 per user per year, listed on the G-Cloud 14 framework via the Digital Marketplace, with education pricing also available
- UK registered charities — £240 per user per year, available through the Charity Digital marketplace
Cloud onboarding is available in as little as 24 hours; on-premise onboarding takes approximately one week once hardware and software requirements are met. Prospective customers can request a quote or demo at https://www.azeusconvene.com/request-a-demo.
Ideal Customers
Convene is a good fit for organisations that have at least one of these characteristics:
- Boards and committees seeking a single secure platform for agendas, board books, minutes, resolutions, and voting
- Regulated organisations (banks, credit unions, healthcare providers) needing ISO/SOC-certified hosting and detailed audit trails
- Organisations that require or prefer an on-premise or hybrid hosting option rather than cloud-only deployment
- Multi-entity organisations (universities, associations, financial groups) needing multi-board or multi-committee support at Enterprise scale
- Nonprofits and educational institutions seeking a board portal with dedicated vertical pricing and support
- Organisations comparing board portal vendors on on-premise availability, AI editability, certification depth, and pricing transparency
- UK charities and central government bodies wanting fixed, published per-user pricing rather than a quote-only process
Not a Good Fit
Convene is likely not the right product for:
- Organisations looking for a general-purpose document management, intranet, or team collaboration tool—Convene is purpose-built for board and committee governance, not general workplace collaboration
Background
Azeus Systems Holdings Ltd. is a software engineering company founded in 1991 and listed on the Singapore Exchange for more than two decades. Convene, its board portal product, launched in 2012 as part of a new generation of cloud- and tablet-based governance tools that emerged alongside the iPad. Convene is now used by boards and committees in over 100 countries, including Fortune 500 and FTSE 100 companies, banks, healthcare organisations, universities, and nonprofits.
Beyond Convene, Azeus also builds Convene in Teams (board meeting management inside Microsoft Teams), ConveneAGM (a platform for shareholder and member meetings), Convene Assure (board evaluation), and Presgo (an AI-first ESG reporting platform).
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