Board Directors

Board Directors

Board Directors are an external party that looks out for the financial well being of the company and makes decisions on the shareholders’ behalf. They are tasked with ensuring all efforts made are aligned with the company’s missions and vision. These members are also usually extremely busy with their own organizations. As such, board directors need a tool to collaborate and manage their important tasks and responsibilities for the company.

BOARD DIRECTORS

Pain Points

  • Must deliberate and evaluate the effects of proposed actions and strategic plans, browsing through multiple reports.
  • Must be efficient when in meetings and doesn’t also have the time to learn a new software.
  • Deals with several organizations and is always on-the-go.

Requirements

  • Be provided with up-to-date information, these include last minute changes and new revisions.
  • Have a user friendly interface that requires little outside help.
  • Ability to manage and review various papers and reports even when mobile.

BOARD DIRECTORS

Features of Convene as a Solution

Vital Collaboration Tools

Vital Collaboration Tools

Directors are empowered to digitally do their responsibilities and tasks such as conduct votes, track agendas, set action Items, and place annotations.

Intuitive User Interface

No need to conduct long training sessions or constantly ask for help. Board members can learn and use the interface in as fast as 30 minutes.

Multi-Platform Compatibility

Able to use the board solution to quickly access documents in any of their preferred devices, whether it is a laptop, tablet, or mobile phone.

  • Vital Collaboration Tools
  • Intuitive User Interface
  • Multi-Platform Compatibility

C-Suite Executives

C-Suite Executives

C-Suite Executives are tasked with the overall direction, strategy, and success while managing the day-to-day activities of the organization. They offer a holistic view and understanding of the firm and report to the board when making decisions. As decisions become more crucial and time-bound, it is important that these executives are equipped with the proper meeting tools that allow them to do what they need to do — lead.

C-SUITE EXECUTIVES

Pain Points

  • Must be able to communicate clearly and provide accurate information when reporting to the board.
  • Needs to ensure that the company is performing well and is achieving its targets based on previously set strategy and direction.
  • Receive and approve pre-meeting packets, minutes, and other updated corporate documents.

Requirements

  • Easily present company information, reports, and standing to the board.
  • Able to access top level documents, while making notes of important items and metrics.
  • Needs a tool that allows for an easier document approval and review workflow.

C-SUITE EXECUTIVES

Features of Convene as a Solution

Live Presentation Tools

Live Presentation Tools

Executives are able to present company reports and performance virtually through tools like page synchronization, laser pointer, and instant conversations.

Easily Add Annotations

Add annotations, notes, or action items in documents before, during, and after meetings.

Seamless Document Approvals

Able to view resolutions, access review rooms, and approve documents with an e-signature.

  • Live Presentation Tools
  • Easily Add Annotations
  • Seamless Document Approvals

Corporate Secretaries

Corporate Secretaries

Tasked on responsibilities related to regulatory, fiduciary, and compliance — Corporate Secretaries are crucial in any organization. They play a leading role in a company’s corporate governance and therefore must have an in-depth understanding of the organization. With the pressure to constantly stay on top of everything, finding a solution to aid corporate secretaries in their tasks is a must.

CORPORATE SECRETARIES

Pain Points

  • Very tedious and time-consuming preparation for meetings.
  • Have to circulate sensitive information and confidential data to executives and boards.
  • Need to ensure compliance to regulatory boards within their organization’s area.

Requirements

  • A tool that can simplify the process of pre-meeting and post-meeting file preparations.
  • Heightened security features and ensure that documents are only accessible to only the intended recipients.
  • Ensure that everyone is compliant to regulatory boards and regulations.

CORPORATE SECRETARIES

Features of Convene as a Solution

Easy Agenda Builder

Easy Agenda Builder

Reduce time and effort spent on meeting preparation with the use of an easy to use structured agenda builder for facilitating productive meeting

Secure Packet Distribution

Distribute board packs securely with Convene’s encrypted features and set permission settings to mitigate unauthorized access.

Ensure Regulatory Compliance

Quickly circulate important declarations and announcements, while also managing board assessments through surveys and track activities through an audit trail.

  • Easy Agenda Builder
  • Secure Packet Distribution
  • Ensure Regulatory Compliance

Executive Assistants

Executive Assistants

While it seems that administrative work plays little to no role in an organization’s corporate governance, the Executive Administrator (EA) proves this otherwise. They focus on business operations and ensure that all information is updated and delivered in a timely manner. They also need to ensure that all tasks are followed up on and followed through. A one-stop tool is needed to keep the EA on top of everything and anything.

EXECUTIVE ASSISTANTS

Pain Points

  • Numerous personas that need to be informed and followed up on various details and action items.
  • Need to always incorporate last-minute revisions and updates to board packs that have already been sent out.
  • Takes very long to gather all needed data and prepare for executive or board meetings.

Requirements

  • Easy way to circulate announcements and initiate follow ups on action items.
  • Ability to accommodate last-minute changes and updates and send these in real time.
  • Reduce time spent on administrative tasks and in preparing documents for meetings.

EXECUTIVE ASSISTANTS

Features of Convene as a Solution

Set Action Tracking

Set Action Tracking

Assign or track action items for follow ups to ensure compliance and accountability of tasks.

Fast Document Circulation

Circulate documents to recipients and automatically update it with document versioning and incorporate revisions or last-minute changes.

Efficient Meeting Preparation

Be efficient in preparing for meetings through templates and by quickly adding documents using the drag-and-drop feature.

  • Set Action Tracking
  • Fast Document Circulation
  • Efficient Meeting Preparation

IT Personnel

IT Personnel

IT Personnel are tasked with monitoring, managing, and maintaining organization systems and networks. Aside from handling various IT projects, they are also constantly on the lookout for the latest technology that could better their company’s internal operations. With all the technicalities that come with the job, digitizing the meeting process should bring about innovative solutions.

IT PERSONNEL

Pain Points

  • Some senior directors and executives are not adept with using new technology.
  • Hard to find software that can be easily integrated with the company’s existing technology.
  • Data must be hosted on a secure platform that protects from cybersecurity attacks and data breaches.

Requirements

  • Technology must be easy to learn by both IT personnel and by directors and executives, with 24/7 support available in case of issues.
  • New software must fit seamlessly with current systems in place.
  • Software providers must be credible and compliant to the highest possible security standards.

IT PERSONNEL

Features of Convene as a Solution

Complete Digital Platform

Complete Digital Platform

Convene is an all-in-one platform with a full set of intuitive features that can be easily mastered by anyone.

Full System Ownership

Convene offers both on-cloud and on-premise hosting options and the installed software allows clients to gain full ownership of their single-tenanted environment.

Highest Security Standards

Convene is developed by Azeus, a CMMI Level 5 company and has enterprise-grade security features such as multi-factor authentication, document encryption, remote data wipe, and 24/7 intrusion detection & prevention systems.

  • Complete Digital Platform
  • Full System Ownership
  • Highest Security Standards

Convene is the Leading Board Management Solution

Discover more on why Convene is the best board management solution for your organization.

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