Board Profile
- Industry: Mining
- Headquarters: Harare, Zimbabwe
Objectives
- Centralise the storage and management of board meeting packs
- Transition from printed board packs to a secure digital platform, supporting sustainability goals
- Enhance accessibility of meeting documents for board and committee members, regardless of their location
Results
- Eliminated the need to print, bind, and physically distribute the board meeting packs
- Enabled board and committee members to securely access meeting documents anytime and anywhere
- Simplified meeting preparation with centralised documentation and improved administrative efficiency
Dallaglio Investments (PVT) Limited, a subsidiary of mining and agribusiness company Padenga Holdings Limited, develops and operates several commercial-scale gold mines in Zimbabwe. Known for its commitment to innovative growth and ethical governance, it has built a company rooted in sustainable mining practices while providing value to its stakeholders.
Under Padenga’s future-forward management, Dallaglio Investments aims to modernise and simplify its board administration in response to the growing governance requirements. Adopting Convene Board Portal in 2024 marked a significant step toward this modernisation — setting a gold standard for stabilising processes while delivering strong returns on investment.
The Goal: Moving Away from Paper-Based Board Management
Previously, Dallaglio Investments used to rely heavily on the traditional way of preparing board packs. According to the company’s Corporate Governance Assistant, printing, binding, filing, and physically delivering meeting packs have become such daunting tasks for the administrators and even directors themselves.
Besides being time-consuming, this method also led to logistical and sustainability challenges. Organising and distributing meeting materials weeks or days ahead of the scheduled sessions already requires great administrative effort. On top of that, physical copies often limit accessibility for those who need to review the documents remotely.
To resolve these bottlenecks, Dallaglio Investments began its search for a more centralised, faster way to manage its meeting process. Its goal was to have a secure digital environment where board meeting packs could be uploaded, stored, and accessed conveniently.
Implementing Convene Board Portal as a Modern Governance Solution
After a thorough evaluation, Dallaglio Investments selected Convene to support its transition toward a digital and centralised approach to board management. Since July 2024, Convene has been used by its board of directors, committee members, and the corporate governance department.
To guarantee a smooth transition, Convene provided Dallaglio Investments with a structured onboarding process — ensuring the company and its board could quickly adapt to their new system. The Corporate Governance Assistant further shared, “Onboarding and initial training were thorough, and all questions were answered well.” Thus, enabling Dallaglio Investments to fully integrate Convene into their board and governance processes without hiccups.
The Outcome: More Efficient Board Processes with Convene
According to Dallaglio Investments’ Corporate Governance Assistant, the company has seen real improvements in how its board meetings are prepared and managed. With Convene, the company was able to not only simplify administrative tasks but, most importantly, modernise its approach to better governance.
Streamlined Meeting and Board Pack Preparation
Serving as its primary tool for board management, Dallaglio Investments highlighted some Convene features that have been part of their daily operations. Among these are the Agenda Builder and Meeting Scheduler, which help their administrators organise meetings, set the schedules, and distribute the materials — all without the usual back-and-forth.
Board members can easily annotate documents directly within the platform, hence eliminating the manual note-taking and simplifying the review process.
Centralised Documentations and Better Audit Transparency
Besides the benefits for meeting preparation, Dallaglio Investments also noted how Convene’s Document Library has allowed them to securely store, manage, and track board documentation. The best part? Its board members now work from a single, reliable source of truth.
In addition, the Audit Trail feature provides a clear report of actions taken within the platform. It reinforces transparency and accountability across the board process — all while maintaining strong corporate governance practices for the entire company. At the same time, this feature ensures Dallaglio Investments and its directors maintain control over sensitive board information.
Paperless and More Sustainable Board Operations
Dallaglio Investments used to prepare its board packs by printing, filing, and physically distributing them, which was time-consuming.
Now with Convene, its meeting packs are uploaded and distributed on the platform. Therefore, enabling board and committee members to access the documents instantly — anywhere, anytime. Not only does this save administrative time, but it also gives directors the flexibility to review meeting materials at their own convenience.
The company’s Corporate Governance Assistant stressed, “Using Convene has saved a lot of time as meeting packs no longer need to be printed, bound, filed, or physically delivered. Board and Committee members can now access the meeting packs from anywhere at any time.”
Why Dallaglio Investments Recommends Convene Board Portal
As Dallaglio Investments continues to use Convene, the platform remains a trusted tool for maintaining not just organised but also secure board operations. The company further shared its positive experience working with the Convene support team, from addressing questions to providing step-by-step guidance during the platform’s initial implementation.
Moreover, the company emphasised Convene’s overall usability and streamlined user experience, wherein both their board and administrators experience nothing but easy navigation. When asked if they would recommend the platform, Dallaglio Investments stated, “We would recommend Convene to other organisations as it provides a secure and centralised space to manage meeting documentation. Plus, it also reduces the need for printing and storing physical copies of the pack, which is better for the environment too.”
By enabling secure document management and paperless governance, Convene Board Portal continues to help companies like Dallaglio Investments move toward more efficient board operations.
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