Paperless Board Meeting Savings Calculator

The Paperless Board Meeting Savings Calculator is a program for computing the savings that your organisation will gain if your meetings are entirely electronic (without a shred of paper used), – from sending invitations, composing and circulating meeting agenda and materials, to presenting e-documents in the actual meeting, and finally, in archiving meeting minutes and files.

Just input information about your current paper-based meetings, such as the number of meetings per level, the cost of printing a Board Book or Pack, staff effort (in hours) in preparing for or organising meetings, etc. The tool then computes the total savings that your organisation gains from switching to paperless meetings through Convene.

Currency

Board-Level

No. of Board Members (A)
No. of Meetings per Year (B)
Logistics
Cost of Board Book Printing (C)
Courier Fee per Board Book (D)
Logistics Cost (E) = (C + D) x A x B
Staff
Hours Saved per Meeting (F)
Hourly Staff Wage (G)
Staff Cost (H) = B x F x G
Board-Level Annual Cost (I)

Committee Level

No. of Committees (J)
Ave. No. of Members Per Committee (K)
Meetings per Committee per Year (L)
Logistics
Cost of Committee Packet Printing (M)
Courier Fee (N)
Logistics Cost (O) = (M + N) x J x K x L
Staff
Hours Saved per Meeting (P)
Hourly Staff Wage (Q)
Staff Cost (R) = P x Q x J x L
Committee-Level Annual Cost (S)
Total Annual Cost Savings (T) = I + S

Experience Azeus Convene

Learn how Azeus Convene can give you a great meeting experience - no matter where you are or what platform you use.

Azeus Convene - Price Quotation

Request for a price quotation for Azeus Convene Licenses

Get a Price Quotation
Azeus Convene - Demo

Schedule a free demo and get to know how Azeus Convene works

Schedule a Demo
Azeus Convene - Trial

Get a 30-day free trial and use Azeus Convene in your organisation

Start Free Trial