In today’s digital age, there is a challenge for companies to take on a more a proactive role in sustainable development by investing in ecological practices and making outward-facing innovations in order to address the issues of today and create solutions for tomorrow.
This lifelong commitment to responsible business goes hand in hand with promoting an environmentally-friendly culture in the workplace. Learn how going paperless with Azeus Convene can enable your organisation to have more efficient, productive, and sustainable meetings.
Reduced Paper Usage
It may seem like a difficult task to overcome, but implementing paperless systems within a business can be achieved. With Convene, organisations can cut down paper usage by as much as 100,000 pages per year through a paperless meeting environment.
Cost-Efficient Meeting Software
Aside from logistical benefits, a company’s bottom line can also significantly improve by going paperless. Just like our clients, you can save as much as AU$12,000 per year and allocate your resources to more value-adding initiatives for the company.
Sustainable Solution
The UN’s Sustainable Development Goals provide companies with an opportunity to improve business systems and protect our planet. With Convene, organisations can achieve sustainability targets by using an eco-friendly solution in the entire workplace.
Easy Meeting Preparation
Secretaries no longer have to deal with huge piles of paper. Organisations can eliminate tedious pre-meeting processes and cut down preparation time by 90% with Azeus Convene’s administrative portal.
Dynamic Meeting Discussions
Fostering effective collaboration and a team-oriented culture to transform ideas into concrete action steps can be done through paperless meetings. Firms can increase engagement and participation in the boardroom with the use of an intuitive and interactive paperless meeting solution.
Fast Document Distribution
Companies no longer have to deal with delays when it comes to disseminating information across the board. Through a paperless meeting solution, organisations can distribute meeting materials to all participants and allow them to review files with a single tap or click.
Advantages of a Paperless Meeting Environment
Beyond cost-savings and environmental benefits, paperless meeting solutions such as Convene add value to an organisation’s overall collaboration. From enhancing interactions to improving team performance, paperless meetings can invigorate and inspire new innovations.
Seamless Linking
During boardroom discussions, there will be an overlap of ideas being thrown around by directors. Bridging topics together is integral in making informed decisions and strategising the organisation’s direction. Without a paperless meeting tool, board members would have a difficult time connecting complex concepts in an easy yet structured manner.
Agile Search
Shuffling through hundreds of pages during meetings can cause inconvenience not just for board members, but also secretaries. The need to filter through vast amounts of materials manually can cause significant delays in decision-making which can adversely affect an organisation’s performance. With a paperless meeting environment, relevant information can be easily accessed with a single click and resolutions can be made anytime and anywhere.
Accurate Data Presentation
Incorrect inferences are often made from faulty presentation of data. Such is the case when graphs and charts are misprinted, completely altering the understanding and analysis. The use of a paperless meeting solution however, eliminates this risk by allowing users to view the data as if it had never left the computer.
Varied Information Representation
Printed materials can only accommodate a number of types of media. With paperless meeting solutions, the possibilities are endless. Non-text and graphic information such as audio and video can be easily incorporated into board materials to enhance and elevate board discussions. As we move into the digital age, the need for a flexible paperless meeting solution becomes more pressing as directors become more proficient with technological advancements.
Checklist for Paperless Meetings
Before making the shift to paperless meetings, organisations will need to make internal preparations to ensure that the transition is as smooth as possible. Following this checklist, companies can maximise the use and benefits of their chosen paperless meeting solution.
Know the Software
Doing proper research can help identify features and services that specifically fit an organisation. By doing so, a company can spare themselves not only from spending, but also from headaches caused by numerous security problems.
Provide Support
Provide employees with devices and proper protocols to help them get comfortable with the idea of paperless meetings.
Invest in a Good Internet Connection
Invest in proper internet infrastructure. A reliable internet connection is a long-term investment towards efficiency and productivity.
Choose a Proven Paperless Meeting Solution
The best way to digitise your meeting processes is with specialised software. Find a reliable paperless meeting solution that you can trust.
Recommended Readings
Top 7 Benefits of a Paperless Meeting
One of the biggest benefits of paperless meetings is the reduction in purchasing costs. Your organisation can save a significant amount of money in a year if the need for paper is eliminated, or at the very least, minimised. The other benefits of a paperless meeting are less obvious but equally important. Read more »
4 Tips to Get Paperless Meeting Started
Paperless meetings are achieved when paper is replaced with digital devices as the medium through which information is presented and shared. By doing paperless meetings, we can reduce carbon footprint, access data any time, and save company resources. Read more »
Paperless Board Meeting: Are You Forgetting These 4 Things?
So your company has finally decided to give the paperless meeting a try. Congratulations! But now that paper is out, what will your corporate board need to make sure everything works smoothly? Read more »
