Don’t Miss Out on These Benefits of Digital Workplaces

by Marc Tan on October 14, 2016 and last updated on November 7, 2016

The appeal of digital workplaces starts with the idea of doing a lot more with less. Digital workplaces usher in a better type of office communication because of the engagement they bring. For example, users can easily send soft copies of documents, hold paperless meetings, and facilitate virtual discussions without being physically together in the same room.

digital workplaces, digital workplace

This also means that users can talk to each other anytime and anywhere. Digital workplaces are equipped with remote access that lets users reach one another even when they’re not at the office. Time and effort are efficiently used because of the provided digital tools. In this way, digital workplaces are becoming the better choice than regular offices.

However, some people are resistant to the concept of going digital. It may sound like an upgrade due to the competitive advantage it delivers, but news of emerging cybercrimes says otherwise. DDOS, data leaks, and social media take-downs are a few examples of cybercrimes that have crippled a lot of companies. These attacks prove to be serious threats because they can happen whenever hackers see a hole in a company’s security.

But though the pursuit for security in digital workplaces is a hard one, the cons are still outweighed by these pros:

1) Saving money

Hackers are notorious online criminals that break their way into systems without mercy. Because of online anonymity, they don’t practice any code of ethics. They can steal data, harass and blackmail companies without warning – and that’s not even the worst part.

US News & World Report revealed that hackers cost companies $445B a year, but many companies do not report the hackings because they’re scared of the possible damage to their reputations. A company with a history of getting hacked is bound to lose customers.

Securing digital workplaces is the only way to stop hackers from stealing data. Secure digital workplaces are equipped with modern cyber-protection that can keep out attacks and track any potential cybercrime. Being able to track hackers can demoralize future hackers from committing cybercrime.

Securing digital data is important, and the annual $445B loss proves it.

2) Protecting and retaining employees

Companies require employees to give their personal data for various reasons. This data can be used for room and data access, or for attendance and status check.

Using data as an authentication key saves companies a lot of time and manpower. Management won’t have to manually check each employee, while employees can easily get to work without manually reporting to management.

It’s pretty convenient but this can become a big problem if the data fall in the wrong hands. Hackers can impersonate employees and use their accounts to access sensitive information. They can also commit crimes and pin it on the employees. An employee can go to jail for something that they didn’t do and it’s the fault of the company for not investing on a secure digital workplace.

Employees are the lifeblood of the company. They handle a lot of office work that keeps the company in shape. If their work gets stolen by a hacker, the company suffers, and all their hard work and effort will go down the drain. The emotional impact created by the loss of hard work can create a lot of stress that may destabilize and destroy an employee’s enthusiasm.

If a company keeps getting hacked, interest and willingness to stay may also dwindle and may force employees to leave.

3) Decreasing paper use

When companies trust their digital workplaces, they end up doing most of their work inside their digital workplace. This makes it easier to transition from paper-based to paperless.

Paper used to be the main medium of storing and sharing information inside the office. However, not only is it costly, but it’s also proving to be a hassle. Printing, binding and storing paper copies of documents – all of these are paper-based tasks that require a lot of manpower and money.

Considering that soft copies have a more versatile and portable use, digital workplaces can easily replace the use of paper.

4) Prioritizing security

Fear immobilizes and drains a person’s willpower and enthusiasm. This prevents people from trying, learning, and experiencing new and exciting endeavors.

The fear of getting hacked is preventing efficiency. Companies might implement tedious steps just to protect information; they might even go back to using paper after a while if they can’t figure out how to be secure enough. This downgrade will likely make companies lose their competitive edge in this digital age.

But not all companies give up on going digital. Companies that learned from cyber hacking attacks are choosing to invest in secure digital workplaces. This means that they plan on saving their data and enhancing their productivity with modern technology. Adapting to the situation is the better decision in the long run.

Make the same better decision for your organization today. Ease into digital workplaces by learning more about Convene, our award winning board portal software.

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