What is Document Conferencing?

Document conferencing refers to the meeting of relevant members of the team to discuss, review, and approve documents. Document conferences are usually used for important documents that require the acknowledgement or approval of authorities. They can also be used by administrative teams to work on meeting packs and meeting minutes – reviewing, annotating, and signing the documents before distribution.

Traditionally, document conferences occur face-to-face in conference rooms where participants have their own physical copies of the document. In remote or virtual meetings, document conferences are possible through audio-video conferencing, document sharing, and screen sharing. However, these can affect the efficiency and security of document approvals. Board portals, such as Convene, can help organizations enhance collaboration through an all-in-one platform that securely integrates all aspects of the document conferencing process on one screen.