The responsibility of universities to share knowledge is essential in moving the world towards a better future. Here at Convene, we recognise the importance of communication and collaboration. That’s why we’re so proud of how many academic institutions have chosen to adopt our software.
Convene is already trusted by over 300 academic institutions, including the University of Warwick and LSE. They rely on our software to ensure students across subject areas receive the best service possible.
So, what makes Convene stand out from other board management software?
Convene ensures your documents are secure
When it comes to security standards, universities need to stay ahead of the game, as they handle high levels of sensitive data. Convene is designed to respond to evolving cybersecurity threats. With an AES 256-bit, universities can rest assured their data is securely encrypted.
Convene’s security certifications
- ISO 27017
- ISO 27001
- ISO 27018
- AICPA SOC
- CMMI DEV 5
On behalf of the University of Warwick, Sophie Black noted that ‘As an academic institution, a high volume of sensitive data is being managed. When we considered implementing a digital solution, security ranked as the first priority.’
The university made sure to do their research when investigating Convene’s state-of-the-art data protection: ‘To ensure effective due diligence, we compiled an in-depth requirement catalogue, and this made it possible to assess each product effectively.’
The fully GDPR-compliant system offers 24/7 protection and support. From admission teams to graduation admin, our digital software can enhance your security. Make sure every application processed is treated with an adequate level of compliance.
Convene’s useful features encourage smart communication
As budgets grow tighter, universities need to balance cost with functionality. Convene’s wide range of features allows academic institutions to streamline communication and get the most from their board meetings, without sacrificing their budget.
As Helen Matthews, Assistant University Secretary at Birmingham City University noted: ‘Our costs are already much lower, and we are incredibly enthusiastic about its functionality. We often find ourselves discovering new features over and above the ones we already know.’
To take one example among many, the university made use of the built-in Review Room. ‘Before Convene, our draft minutes were circulated on email, but now we simply place them in the Review Room, where the minutes and comments are instantly available on one document.’
Take a look at more of our features.
Convene’s accessible interface enhances collaboration
Convene’s intuitive features make our software one of the most accessible solutions on the market. The interface is so easy-to-use that even the most technophobic committee members feel comfortable and improve working experience.
We also have a range of features to support inclusive collaboration, including speech-to-text and transcription functions. As this personal statement shows, we have all the right entry requirements to make a difference to university processes. Get your admissions staff on the case!
In the words of Nadine Lewycky, Governance Officer at Queen Mary University: ‘The feedback we’ve had from the committee has just been very positive. They have particularly highlighted how easy it is to navigate around a pack, click through the agenda and sign off papers.’
Fluent communication is at the heart of higher education, and our software makes this simpler than ever. Convene is an award-winning board portal designed to digitise and streamline your meeting processes from start-to-finish. Our comprehensive features include:
- A Document Library with role-based access to ensure your sensitive documents are protected.
- Accessibility Features, including text-to-voice.
- A built-in Audit Trail so you can be sure you are compliant with all regulations.
- Integrated Video Conferencing so you can make the switch from remote to hybrid working seamlessly, whilst still viewing your Board Pack all on one screen.
- Surveys, with the option for anonymity, so you can be sure you are aware of your employees’ opinions.
Convene also integrates with Microsoft Teams and Zoom so now your whole university management team can benefit from our wide range of functionalities and comprehensive security.
Convene AI
Using our AI features within the portal ensures that you’re doing your part in taking the right security measures. Our AI is powered by AWS Bedrock which ensures that your data stays yours.
Get customised support
Your AI Companion can assist with:
- Navigating the platform
- Resolving technical issues
- Answering questions about your documents and summarising them on request
How AI boosts efficiency
Our secure AI can:
- Present past decisions & meeting records in seconds
- Create tasks from discussions and delegate them
- Send real-time notifications on actions and activities
How AI saves time
- Summarisation: Your Companion can summarise certain topics for more focused reviews. It’s concise and editable.
- Executive-Ready Minutes: Let Convene take meeting minutes for you. It can even improve grammar, tone, and structure to match your board’s needs.
Try Convene
Transform your next meeting with Convene AI.
If you would like to learn more about how Convene’s wide range of features can help your university achieve better governance, please do not hesitate to book a free demo today!
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