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Convene Video Conferencing

Convene Video Conferencing

A new innovation for our award-winning board meeting software has arrived! Azeus Convene’s new video conferencing feature supports everything required to hold a successful and productive remote meeting.

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Lead a Board Pack Revolution

Empower your boardroom to make smarter decisions with a board pack solution

The Board Pack Situation in Boardrooms

The management of thick board packs in and out of the boardroom has plagued all types of companies. From sifting through multiple papers to finding the right information, administrators and directors alike have experienced challenges in handling this situation.

Depending on the size of an organisation, the length of a board pack can range anywhere between 200 to more than 1,000. Aside from the enormous preparation time spent arranging board packs, board members are facing difficulties in comprehending all of the information presented to them in these thick documents.

Due to the intimidating and complicated nature of board packs, more than half of its contents are unread by directors. As a result, an organisation becomes exposed to huge risks which may threaten its image and reputation.

Best Practices in Handling Board Packs

Well-constructed board packs are the backbone of informed decisions. Below are some tips that can guide in creating one in your company.

Review the Purpose of a Board Pack

Review the Purpose of a Board Pack

Whenever there are board meetings, key personnel might feel aggravated by the immense pressure of being under the magnifying glass of directors. As a result, they will churn out hundreds of papers to support their work and findings that administrators and secretaries have to compile accordingly. However, instead of assisting board members in making the correct decisions, these board packs overwhelm them with complex technical terms and jargon. To prevent this from happening, consider asking yourself these three questions: (1) Can this be understood easily?, (2) Is it important that I include this in the board pack?, and (3) Are there ways that I can condense the information further?.

Keep it Brief and Organized

Keep it Brief and Organized

Because directors can be sitting on multiple boards, they need to be supplied with timely and accurate information. They must be able to identify salient figures at a glance. In outlining its contents, you may consider the use of bullet points or headers to divide key sections. The board pack must strike a balance between providing detailed explanations and summarizing board-related matters in a single sentence. By making your board pack systematized and concise, board members are able to gather and analyze the necessary data points needed to arrive at meaningful decisions.

Ensure Inclusion of Relevant Reports

Ensure Inclusion of Relevant Reports

Boardroom discussions are vital avenues for exchanges of ideas that can help propel the organisation forward. While the format of a board pack may vary from one company to another, at the very least, it should include the following: (1) agenda, (2) minutes of the previous meeting, (3) urgent and critical concerns of key committees with the corresponding supporting documents, (4) financial reports, and (5) major correspondences concerning board-related matters. Aside from ensuring the quality of these documents through constant reviews and revisions, they must also be able to accurately present an overview of the company’s standing.

Distribute it in a Timely and Secure Manner

Distribute it in a Timely and Secure Manner

More often than not, board packs contain confidential information. If it falls in the wrong hands, it might endanger a company’s competitive position. With many of directors constantly on the move, they need to be able to access these documents conveniently and securely wherever they are. While there are file sharing services available for free, the security of these solutions is questionable. Hacking incidents have become prevalent with numerous incidences resulting in irreversible consequences. As such, there must be a comprehensive yet secure platform that enables board members to review these files without the risk of company secrets being exposed.

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Azeus Convene:

The Smart, Simple, and Secure Board Portal Solution.

Azeus Convene as a Board Portal Solution

Azeus Convene is a multi-awarded and leading board portal solution used by boards of directors of FTSE 100, Fortune 500, financial institutions, governments, and non-profit organisations in more than 100 countries. Our innovative board meeting software gives you complete control over the entire meeting process and ensures good governance driven by security and accountability.

It enables its users to run digital meetings, enhance transparency and accountability, and achieve higher levels of productivity and collaboration in and out of the boardroom. Designed specifically for executives and administrators, it streamlines the entire meeting process – from pre-meeting preparation to post-meeting document distribution

Comprehensive features right at your fingertips

Know more about our powerful tools designed to elevate your meetings.

  • Key Features - Pre-Meeting Preparation



    Minimise backlogs and inefficiencies in preparing for meetings.

    • Drag and drop files
    • Create an agenda
    • Schedule meetings
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  • Key Features - During Meeting Presentation

    Meeting Presentation

    Engage directors and ensure efficient decision making in the boardroom

    • Start remote meetings
    • Make annotations
    • Vote on items
    • Enable page sync
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  • Key Features - Post Meeting Documentation


    Document Distribution

    Securely distribute confidential information to members of the board

    • Summarise meetings
    • Send minutes
    • Track actions
    • Export items
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  • Why Choose Convene

    Learn what sets Convene apart and makes it superior from all the other competitors.

  • Strong Security System

    Strong Security System

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    Proven Track Record

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    Positive Impact on Bottom Line

  • Streamlined Meeting Management

    Streamlined Meeting Management

  • Flexible and Highly Adaptable Solution

    Flexible and Highly Adaptable Solution

Why choose Convene

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