Developments in technology have led board members and corporate secretaries to look into solutions that compensate for their tedious work schedules. Amidst initial apprehensions, leaders are now starting to warm themselves to the idea that digitizing board books present significant benefits to their respective companies. It has become the norm for businesses – ranging from nonprofits to corporations – to adopt electronic board books for their meetings. The use of technology to digitize and automate creation, distribution, and management of board books have helped improve efficiency and productivity in the work place.
Who uses Electronic Board Books?
Electronic Board Books are used by several kinds of organizations, ranging from:
What are the benefits of an Electronic Board Book?
Having an electronic board book gives numerous advantages to your respective organizations. Here are some examples of how your board can benefit from your electronic board book:
Corporate secretaries and administrators face the burden of having to manually collect, print, and distribute meeting materials to members of the board who work from different locations around the world. It takes a lot of effort just to gather and prepare everything you need for a meeting. With the development of an electronic board book, preparation and management of meetings are made easier. Secretaries and administrators are now able to compile and disseminate documents quicker, which allows them to pour time and effort over more important company matters.
Economical and Cost-Efficient Meetings
Switching from traditional paper-based meetings to electronic board books has enabled many organizations to save significant amounts of money when conducting meetings. Since electronic board books eliminate the need for printing, companies are able to cut down on miscellaneous costs such as transportation, courier, accommodations, and many more. One of our clients was able to cut-down their meeting preparation and costs by as much as $10,000 which they then allocated to other important matters in the company. Apart from this, they were able to save almost 90,000 sheets of paper which resulted to quicker and more efficient management of meetings.
Immediate Access to Meeting Files and Documents
Meeting files have become more accessible because of electronic board books. With the use of laptops, tablets, and mobile devices, board directors are able to review important documents and jot down notes online or offline anytime and anywhere.
Electronic Board Books enable organizations to become more environmentally-responsible. Because it eliminates the need for printing paper, it is able to reduce carbon footprint which is harmful to the environment. By lessening paper consumption in the board room, companies are able to achieve sustainability targets.
Taking Electronic Board Books to Greater Heights
Azeus Convene is an electronic board book that is used by board directors and administrators. Equipped with a comprehensive set of tools and features, it is able to simplify the meeting process and enhance the boardroom experience.
For Directors and Executives
All-inclusive Electronic Board Book Tools
Directors and executives are able to create annotations on documents, assign and track action items, and participate in making decisions on resolutions.
Collaborate with Participants in Real-Time
Board directors are able to share annotations and give updates instantly with other meeting participants with the electronic board book.
Live Meeting Capabilities
Executives can engage more with participants with Azeus Convene’s live-presentation tools such as the laser pointer and page synchronization. They also have the ability to control the meeting with permission-based settings.
Remote Access of Confidential Files
Board members have the ability to review and annotate documents remotely anytime – with or without internet access.
Azeus Convene gives the highest security standards with SSAE16 and ISO 27001 certifications. With other features such as multi-factor authentication and remote wipe, confidential information is strongly protected.
For Administrators and Secretaries
Simple and Efficient Meeting Preparation
Schedule meetings, create an agenda, and generate notify participants with Azeus Convene’s Web Portal.
Faster Distribution of Documents
Important documents and resolutions are disseminated more quickly to meeting participants when uploaded in the electronic board book.
Manage Meeting Minutes Quickly
Meeting minutes are automatically generated for easy review. No need to gather and summarize notes, action items, and decision points.
Authorize Access to Confidential Files
Directors are able to control and manage permissions on who can view, download, and edit confidential files stored in Azeus Convene.
Monitor User Activity
Track each user’s behavior such as log-in attempts, accessed documents, and attended meetings with Azeus Convene’s audit trail.
Transforming Board Meetings Across the Globe
Our electronic board book has enhanced the overall meeting experience of several of our clients across the United States and in over 70 countries worldwide. Learn more about how Convene has positively impacted them by reading our case studies.