New Vision Printing and Publishing Company Limited, a prominent player in the Ugandan publishing industry, recently embarked on a mission to modernize its board meetings and go digital. Their partnership with Convene has transformed their board operations in ways that significantly exceeded their expectations.

As a key player in the media field, New Vision was confronted with the challenges posed by traditional paper-based board meetings. Discover why the company chose Convene as its partner in its paperless transition.

Seeking the Ideal Transformational Solution for Paperless Meetings

Before utilizing Convene, New Vision faced issues affecting meeting preparation and efficiency — all of which caused logistical and operational constraints. These challenges revolved around:

  • Bulk printing of meeting packs
  • Physical and timely delivery of board papers
  • Maintaining the security of board packs
  • Access to document comments and centralizing feedback

With a goal to immediately resolve such issues, New Vision diligently considered various transformational solutions, with Convene emerging as a top choice. According to New Vision, “Convene met our procurement requirement and technical requirements” — with the decision being driven by Convene’s user-friendly interface, robust security features, and remarkable ability to centralize board records.

Embracing Paperless Efficiency with Convene

New Vision’s digital evolution has undeniably become effortless with the help of Convene. The company lauded Convene for simplifying its pre-meeting processes, delivering a seamless experience for both the company secretary and directors. They affirm, “Convene has eased our pre-board meeting process and made our board meetings smoother.”

Convene’s Document Library has also helped New Vision centralize all its board materials, streamlining access, and management of documents. Gone are the days of printing, distributing, and physically archiving bulky piles of papers.
New Vision’s collaboration with Convene yielded exceptional results, surpassing their expectations. Among these is getting access to Convene’s robust security features, which helped them establish security and confidentiality in board documents.

Additionally, Convene’s Review Rooms have transformed New Vision’s document review and approval process into a hassle-free endeavor. They stated, “Convene’s collaboration tools such as annotations, the ability to make comments (public or private) on documents, and the ability to vote in real-time have enhanced collaboration and decision-making.” Thus, making New Vision’s workflow completely paperless and seamless.

This transition has not only made their meetings smoother and faster but also exemplified their dedication to a more efficient, eco-conscious future. New Vision now utilizes Convene across board meetings, committee meetings, and management meetings — eliminating paper usage entirely.

Why New Vision Recommends Convene

Having experienced the Convene advantage firsthand, New Vision confidently recommends the platform to other organizations seeking transformative solutions for their board meetings. The company even praised Convene’s support, describing the team as resourceful and helpful, providing refresher training and guidance.

New Vision firmly asserts, “Our collaboration with Convene signifies a profound shift towards heightened efficiency, cost reduction, and our resolute commitment to environmental sustainability.”

Learn more about Convene and book a demo today!