The Board Portal Market
A little over a decade ago, the concept of a board portal was non-existent. Now, they are recognized as part of a fast-growing market, with the board portal penetration expected to increase from 35.4% in 2015 to 67.6% in 2020.
With the wide array of board portal vendors to choose from in the market such as Diligent, BoardVantage, BoardEffect, and Passageways among others, it’s quite difficult to pinpoint which solution would be the best fit for your organization. Identifying the best board portal involves a lot of research by reviewing online reviews, getting feedback from their existing clients, and contacting a handful of vendors.
In this article, we have summarized five key points as to why Azeus Convene is trusted by organizations from diverse backgrounds and industries.
5 Points Why Azeus Convene is the Board Portal of Choice
Boards across the world regularly deal with confidential information. As such, security is often the priority when selecting a solution. Built with an emphasis on responding to the challenges of enterprise and public services that require data protection, control, availability, and application security, Azeus Convene’s system adheres to multiple international security standards including SSAE16- and ISO 2700-compliant hosting and AES-256 network and document encryption.
The Construction Industry Training Board encourages training and helps build a safe, professional, and fully qualified workforce within its industry. A client since February 2015, one of the major reasons they chose Azeus Convene over other board portals is because of its tight security measures. “As a public body, we’re required to have a high level of security so that was important to us too, and Convene ticked all the boxes,” said Alison Walker-Fraser, Corporate Governance Manager at the CITB.
Since a director’s responsibility is to tackle tasks concerning an organization’s direction, they want to use an application that is both straightforward and professional. The learning process should not take up too much time and must be at par with the company’s requirements. With Azeus Convene’s highly usable and intuitive interface, users can learn to navigate through the application in as fast as 30 minutes.
Engaged in overseas mining and resource trading, Jinchuan International forms partnerships, creates opportunities, and nurtures a safe and healthy environment for the benefit of its shareholders and employees. Having board members across the globe, they were impressed with how Azeus Convene was able to improve communication channels with its user-friendly live presentation features. “To transition to Convene, we had a pre-board meeting where some of our board members tried the product even before the training. We didn’t need long training, as we found it very easy to use,” shared Anson Wong, CFO and Company Secretary at Jinchuan International.
With the increasing adoption of the BYOD (Bring Your Own Device) trend, many organizations are realizing the benefits of using technology in a proactive manner in their respective workplaces. The BYOD trend encourages and empowers employees to work on their chosen device – whether an iPhone for accessing corporate email or a Samsung tablet for viewing text documents. Given this, the board portal must be able to work effectively and efficiently on a user’s preferred platform.
Cafcass is a non-departmental public body in England set up to promote the welfare of children and families involved in family court. During their selection process back in 2014, one of the main differentiating factors of Azeus Convene against other board portal vendors was its usability across various types of electronic devices. “You can use Convene on different devices, including Android tablets, whereas a lot of the other providers don’t have that option. That was a key selling point for us because a lot of our board members already have their own devices so [they] didn’t want another piece of kit to carry around specifically for our meetings,” noted Elizabeth Morrison, Board and Corporate Support Assistant at Cafcass.
Efficient and Sustainable Solution
A growing number of companies are realizing their role in reducing their carbon footprint. Through initiatives such as the Sustainable Development Goals, paperless offices are becoming the norm especially for developed countries. But organizations want more than an eco-friendly board portal; they also want a solution that allows them to cut down on time and expenses.
Sheffield Children’s NHS Foundation Trust is one of only four children’s hospital trusts in the UK, specializing in treating children up to the age of 18. “The main driver for switching to Convene was the amount of time and money we were spending on printing. The average board pack was 104 pages, with 14 participants and 11 meetings a year. That’s 16,000 pages. Then for the Trust Executive Group, which has 12 meetings a year, we were printing another 42,500 pages,” declared Anne Greaves, Digital Communications Officer at Sheffield Children’s NHS Foundation Trust. But immediately after implementing Azeus Convene, they were able to save 90% of preparation time and cut down paper-related expenses by almost $10,000 per year.
Value for Money
Buying a good board portal often involves spending a hefty sum of money. That being said, it is often considered as an investment by many organizations. While there may be cheaper alternatives in the market, these software solutions often face many issues like the lack of comprehensive features, lapses in security, and being a solely web-based application among others. However, Azeus Convene has been consistently identified as a board portal that can work well for whatever type of company – whether a large enterprise or a non-profit organization – all the while maintaining an economical price point.
America First Credit Union provides personal financial services of superior quality to its members and owners. As a federally charted credit union, identifying a cost-efficient board portal is one of its top priorities. “In our search for finding the right option for America First, we shortlisted five meeting solutions, but Convene easily came out on the top after we factored in the cost…. Convene was a clear winner offering great value for comprehensive features, such as ADFS, intuitive design, and stringent security,” stated Thayne Shaffer, Senior Vice President and Controller at AFCU.
Those are just some of the reasons why our clients selected Azeus Convene when they switched to a paperless meeting environment. Learn more about our product through our digital experts and sales representatives.