In a corporate world increasingly dependent on teamwork, document collaboration has become a crucial part of the meeting process. With several people working on a single file, all without being in the same room, you need to be able to compose, modify, refine, and approve documents of all types rapidly and with as little risk of errors as possible.
What is Document Collaboration?
Document collaboration means teamwork can occur outside of the traditional meeting structure, helping decisions to be made easier and quicker than before and increasing productivity. It helps to streamline the creation process outside of meetings, and improve coordination amongst teams, providing a much more seamless workflow.
Document collaboration tools are a key part of this, and software like Convene in Teams (CiT) is at the forefront of developing these tools. CiT makes it possible to collaborate on files outside of active meetings through Review Rooms.
How CiT Boosts Decision-Making in Teams
Review Rooms are a secure, access-controlled virtual workspace built around collections of documents. As part of the document collaboration tools, participants can review and privately or publicly annotate documents, take notes, and suggest important changes to files. Users will also receive notifications when changes are accepted or rejected and when other important edits are made or suggested.
With Review Rooms, you can meet without having meetings. By creating resolutions and review rooms, it allows all your participants access into a document pack and to collaborate without having to go through the traditional and formal meeting process.
Review Rooms improve decision making in your team in a multitude of ways:
- Decisions are made quicker: When a meeting doesn’t need to be set up, but the documents needed to make decisions can still be accessed, it means that decisions can be made efficiently without the need to schedule a meeting. This access to the relevant document packs is what Review Room offers.
- Decisions are made with the full up to date information needed: With a Review Room, all documents and other necessary materials can be accessed, meaning that no information is lost, and decisions can be made with participants fully aware of all accessible information. Changes and edits to documents are also immediately updated and notified of, so you can be sure the information you’re working with to make important decisions is up to date.
- Decisions are made securely: The Review Room also has access controls, meaning that your documents are safe and secure outside of the meeting. Only those who have access and need to make decisions can therefore see what is occurring in the Review Rooms and can make edits, keeping the process secure.
- Decisions are made in a single platform: The board, administrators, and secretaries can employ this single platform to line up all the board materials in need of approval. These documents can be compiled into an organised list, minimising back-and-forths during the signing. This allows decisions to be made more efficiently and keeps the process of signing off on said decisions simple.
The Review Room is the perfect document collaboration tool to keep your team connected and in conversation with each other, so you can make those all important decisions without ever needing to schedule an unnecessary meeting.
CiT: Better Collaboration and Decisions in One App
Convene in Teams is a proven meeting management system built to enhance the user experience within Microsoft Teams. This document collaboration software has so much to offer meeting administrators who want to improve decision making and collaboration between participants.
The platform comes with an extensive array of features designed to allow participants to review, annotate, and develop documents in real-time without setting aside working hours for meetings.
At every stage of the collaboration, CiT’s comprehensive editing features enable administrators and users to retain access to their most important documents and to make changes with minimal delay and maximum precision. Learn more about CiT and how it can take your team’s decision-making to the next level.
Jielynne is a Content Marketing Writer at Convene. With over six years of professional writing experience, she has worked with several SEO and digital marketing agencies, both local and international. She strives in crafting clear marketing copies and creative content for various platforms of Convene, such as the website and social media. Jielynne displays a decided lack of knowledge about calculus, but proudly aces in literary arts and content marketing.
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