Businesses nowadays are operating at different heights of hybrid work environments. This setup offers flexibility to workers with over 70% wishing remote work options to continue. With business operations and employee expectations changing by the Covid-19 pandemic, technology becomes more essential for bringing collaboration and connectivity together.
Microsoft Teams, in particular, is one of the tools designed with virtual and hybrid work environments in mind. It allows workers to collaborate on projects and tasks, and stay connected, organized, and productive wherever they may be. Features such as group chats, file sharing, and meeting scheduling prove to be useful for any team at work.
Top Three Problems in Using Multiple MS Tools
While Microsoft Teams earned its spot as a useful tool for hybrid or virtual work environments, workers still need to use different applications just to prepare for meetings. Some use Microsoft Outlook for calendaring and notifications while also using Microsoft SharePoint to access files and documents needed for meetings.
While using several MS tools seems like the way to go, it can create more work than needed for teams who need to work hybrid or virtual. Read on to discover the top three problems in using multiple MS tools.
1. Unproductive time management
Time is a critical factor in business success. But in managing data and workflows across multiple business solutions like Microsoft Office 365, untold hours can add up. Inputting and extracting information using several online tools can be time-consuming.
Many businesses prefer using a separate tool for hosting meetings, another for managing files, and another for note-taking. Crucial business time can go to waste by hunting the right data across various platforms.
New all-in-one platforms like Convene in Teams (CiT), can aid in smoothing out the process of planning and hosting meetings. Scheduling meetings, creating agendas, and taking and publishing meeting minutes can be easily done on one platform. This allows teams to save time and focus on other critical tasks.
An integrated software is also a great option to eliminate the need for navigating various user interfaces or switching from app to app. Platform integration can keep your workflows efficient by cutting off repetitive actions that are likely to happen when using several MS applications. Hence, improving the productivity of the entire team.
2. Duplicate data and errors
Exporting data from CRM software to business management solutions is a common scenario for companies. Employees perform this pattern multiple times a day or week. MS tools enable employees to collect or import the right data with relative ease.
However, larger organizations with multiple departments often utilize several MS solutions for identical tasks. The marketing team may use its own CRM software, while the sales team may use another. With every department having its own data management processes, information alignment can be tricky.
Using various MS applications for identical tasks can bring confusion to employees, making tasks susceptible to human error. Individuals may accidentally enter or omit data incorrectly, and the risk of duplication can be multiplied.
In addition, human errors cannot only lead to the loss of valuable data but also disrupt business operations. If an individual is unknowledgeable in using all the available tools, oversight and data integrity issues can happen.
Using single unified platforms like CiT eradicates these issues. Company secretaries or admins do not need to open a different application to access the files, and they can easily update documents. This promotes increased productivity and helps save more time.
3. Undermined user trust
Many love the idea of using ideal tools for different tasks. Employees, for instance, expect you to provide them with modern tools to connect or collaborate, and manage assets. However, using different collaboration tools or scattering assets into multiple management solutions can hurt user trust.
Users at any level want easy access and navigation when doing their tasks. But by utilizing multiple MS applications, employees will have to check and maintain more platforms — creating more work. Requiring them to frequently toggle between different solutions to initiate virtual meetings and share documents is not a smart move.
Provide your people with a single platform where they can carry out most of the tasks. In this way, you can foster high trust levels and organizational alignment within the company. Trust is also a crucial factor in overcoming employees’ resistance to changes in the workplace.
Convene in Teams: The All-in-One Platform for Better Meetings
Supporting too many technology tools can hurt your company’s overall efficiency. This can only overburden your team and even result in unnecessary expenses. For meeting preparation and hosting, using an all-in-one solution such as Convene in Teams can make your team’s life easier.
With CiT, your administrators can store and access all your materials in a central location. Real-time capabilities like live editing documents and live minute-taking are also possible. What’s more, CiT meeting solution simplifies your organization’s workflows within Teams and allows you to maximize the use of other MS apps.
Learn how this all-in-one platform integrates all the MS apps and meeting tools you need. Contact our team and get your CiT free trial today!
Jielynne is a Content Marketing Writer at Convene. With over six years of professional writing experience, she has worked with several SEO and digital marketing agencies, both local and international. She strives in crafting clear marketing copies and creative content for various platforms of Convene, such as the website and social media. Jielynne displays a decided lack of knowledge about calculus, but proudly aces in literary arts and content marketing.
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