Key Features of a Board Portal Software

Boost productivity and improve collaboration in your organization with Convene. Administrators and directors can securely access documents and collaborate wherever and whenever.

Azeus Convene - the board management software and its features being shown on multiple devices

Board Portal Meets Video Conferencing

Watch our 2-min video to learn more about Convene’s video conferencing feature.

Complete your Virtual Meeting Experience:

Convene adds video conferencing into its list of comprehensive features to power highly productive and efficient remote meetings without compromising security.

Learn more about AVC Feature

For Directors and Executives

With Convene, directors and executives can easily collaborate in real-time and make informed decisions anytime, anywhere.

CEO using Convene
Board Director using Convene
Director using Convene for a remote meeting
FOR DIRECTORS AND EXECUTIVES
Convene's Pre-meeting Features for Directors and Executives

Pre-meeting

  • Review Meeting Pack Anytime, Anywhere

    Review Meeting Pack Anytime, Anywhere

    Access and review meeting documents online or offline, whenever and wherever—as it fits your work style.

  • Make Annotations on Your Device of Choice

    Make Annotations on Your Device of Choice

    Add private or shared annotations with or without internet access on your iPad, iPhone, or laptop. Once you go online, your work is synced across all devices.

  • Access Updated Meeting Packs Instantly

    Access Updated Meeting Packs Instantly

    Get the latest version of the meeting pack at all times by allowing auto-download. You won’t lose your work—your previous annotations and notes are saved.

  • Sign and Approve Documents Electronically

    Sign and Approve Documents Electronically

    Tap to affix your e-signature on documents instantly. To add a layer of security, you can enable identity authentication before placing your e-signature.

Convene's Live Meeting Features for Directors and Executives

During meeting

  • Communicate and Collaborate in Real-Time

    Communicate and Collaborate in Real-Time

    Communicate via embedded Video Conferencing to facilitate remote meetings. Chat through Conversations, or share notes and annotations with other executives in real-time.

  • Engage Participants With Live Meeting Tools

    Engage Participants With Live Meeting Tools

    Keep everyone on the same page with Page Synchronization while presenting, and direct everyone’s attention using the Virtual Laser Pointer.

  • Navigate Board Packs Easily

    Navigate Board Packs Easily

    Access agenda items and documents easily by clicking through the Agenda tab, and tap links within the document. Navigate the meeting pack via page thumbnails or search.

  • Cast Your Votes

    Cast Your Votes

    Expedite decision-making by casting your votes instantly during the meeting. Decide on other important matters outside of meetings through Resolutions.

Convene's Post-meeting Features for Directors and Executives

Post-meeting

  • Review Meeting Summary and Download Pack

    Review Meeting Summary and Download Pack

    Review the meeting summary instantly after the meeting—complete with annotations and action points for the directors’ reference.

  • Complete Assigned Action Items

    Complete Assigned Action Items

    Keep track of action items and deadlines assigned to you, and update the status of action items once accomplished.

  • Go Over Past Meeting Documents

    Go Over Past Meeting Documents

    Make a quick search by keyword, annotations, or file names to find old meeting documents.

For Administrators and Secretaries

Convene reduces the time and effort spent by administrators and secretaries in preparing for meetings, allocating resources to more value-adding projects instead.

Secretaries using Convene App
Administrator setting up a meting in Convene
Corporate Secretary creating meeting minutes in Convene
For Administrators and Secretaries
Convene's Pre-meeting Features for Administrators and Secretaries

Pre-meeting

  • Schedule Meetings and Invite Participants

    Schedule Meetings and Invite Participants

    Schedule and publish one-time or recurring meetings easily, and invite participants on the fly. Send invitations, reminders, and notifications to directors instantly.

  • Build the Agenda via Drag-and-Drop

    Build the Agenda via Drag-and-Drop

    Drag and drop files from the desktop onto the specific agenda items. Add, remove, and rearrange documents and agenda items effortlessly.

  • Circulate Board Packs and Last-Minute Changes Instantly

    Circulate Board Packs and Last-Minute Changes Instantly

    Distribute meeting packs to directors easily and carry out last-minute amendments with a few clicks. Upload new versions of the files while keeping the older versions.

  • Monitor Delivery of Updated Meeting Packs

    Monitor Delivery of Updated Meeting Packs

    Ensure that all meeting participants are up-to-date by checking if the directors have received the latest version of the pack before the meeting.

Convene's Live Meeting Features for Administrators and Secretaries

During meeting

  • Take Live Minutes and Notes

    Take Live Minutes and Notes

    Take minutes, as well as notes, during the meeting for documentation.

  • Track Attendance

    Track Attendance

    Monitor the attendance of the invited participants at the start of the meeting for record-keeping.

  • Update Meeting Packs in Real-Time

    Update Meeting Packs in Real-Time

    Modify and update board packs while the meeting is on-going. Changes will immediately reflect on the executives’ devices.

  • Manage Participants During Video Conferencing

    Manage Participants During Video Conferencing

    Handle host controls and manage participants for clearer communication when using the Video Conferencing feature.

Convene's Post-meeting Features for Administrators and Secretaries

Post-meeting

  • Track and Check Progress of Action Items

    Track and Check Progress of Action Items

    Follow up on action items and deadlines, and update the status of action items once accomplished.

  • Archive Meetings and Store Confidential Files

    Archive Meetings and Store Confidential Files

    Archive past meetings and store documents in the Document Library. Manage access levels to confidential files through permissions-based settings.

  • Generate and Distribute Meeting Minutes

    Generate and Distribute Meeting Minutes

    Download the draft meeting minutes with the notes, annotations, and actions created in the meeting. Edit, finalize, and send the minutes to the meeting participants.

Security at a Glance

As a premier board management software, we implement the highest security standards for your organization.

Convene's Security Features - Device Registration and Multi-factor Authentication
SSAE16- and ISO27001- Compliant Hosting

SSAE16- and ISO 27001-Compliant Hosting

Hosting facilities are certified

AES-256 Network and Document Encryption

AES-256 Network and Document Encryption

Documents are always encrypted

Multi-factor Authentication

Multiple-factor Authentication

Use only registered devices

On-the-fly Decryption Model

On-the-fly Decryption Model

Security for mobile devices

Fine-grained Access Control

Fine-grained Access Control

Grant access to groups or individuals

Automatic Purge for Lost Devices

Automatic Purge for Lost Devices

Temporary files are deleted

Audit Trail

Audit Trail

Track all activities your environment

ssword-Policy.sv

Password Policy

Password is protected using AES 256-bit

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Make all your meetings smart, simple, and secure

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