Transforming the landscape for shareholders and members’ meetings

Physical, Virtual, or Hybrid—We’ve got covered from annual meetings, extraordinary meetings, creditors’ meetings, to elections.

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Trusted by top listed companies, memberships associations, and non-profit organizations

Football Australia
Manitoba Metis Federation Provincial Education
AFI
ILDS
PEO
RSPO
Melbourne Victory
Ranzcog
Singapore Post
Wilmar
SATs
PSE
Checklist for Physical/Hybrid AGMs

Get Our Meeting Checklist!

Be Prepared for your next physical/hybrid AGM or EGM with our meeting checklist.

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Discover our all-in-one meeting platform

Elevate your meeting experience while complying with industry best practices.

Pre-Meeting

Pre-Meeting

  • Registration — Create pre-authorized user accounts and meeting roles.
  • Proxy Settings — Configure integrated proxy pre-voting and live poll settings for a seamless experience.
  • Submit Questions — Set question submission settings to allow for questions prior to proxy form submissions.
  • Document Access — Access necessary documents submitted by shareholders in the admin portal.
During the Meeting

During the Meeting

  • Real-time Broadcast — Broadcast your AGM live so users can tune in from anywhere.
  • Interactive Q&A — Meaningful engagements with users with textual and interactive video Q&A.
  • Live Voting — Real-time weighted voting with results displayed instantly.
  • Alternative Webcast Channels — Avoid lags caused by latency issues during periods of important communication with our alternative webcast channels.
  • 24/7 Support — We support you and your users 24/7 anywhere in the world – focus on your event prep and leave the burden of assisting individual users to us.
After the Meeting

After the Meeting

  • Audit Trail — Comprehensive audit trail allows for detailed tracking of attendants.
  • Generate Reports — Generate detailed reports of the attendees, voting count, and more.
  • Data Exports — Export meeting data for administrators.

The AGM Platform For Your Every Meeting Need

  • Shareholder Engagement

    Shareholder Engagement

    Break barriers and simulate the same experience as having a physical AGM using ConveneAGM’s Live Two-way Webcast.

  • Transparency and System Control

    Transparency and System Control

    Features such as real-time weighted Voting System for accurate Resolution results, Audit Trail and Report.

  • Shareholder Participation

    Shareholder Participation

    Facilitate seamless and fuss-free shareholder registration and collection of AGM-related information in one integrated platform.

  • End-to-End Security and Support

    End-to-End Security and Support

    Partnered with AWS and certified with CMMI-Level 5 status, ConveneAGM is committed to providing you dedicated support.

Convene with us

  • 1. What is the format of your meeting?

  • 2. Do you require the following?

  • 3. Do you require Live Q&A?

The Best Practice Virtual Meeting Package

  • Microsite with your organisation’s name and logo
  • Customisable attendees registration form
  • Registration, attendance, voting and questions reports
  • Integrated voting module
  • Complete audit trails and data exports
  • Video recording of meeting
  • Rehearsal session up to two hours
  • 24/7 Worldwide helpdesk support (live chat, email, call)

Case Study

Trusted by

  • GuocoLand Limited
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The Best Practice Hybrid Meeting Package

  • Microsite with your organisation’s name and logo
  • Customisable attendees registration form
  • Registration, attendance, voting and questions reports
  • Integrated voting module
  • Complete audit trails and data exports
  • Rehearsal session up to two hours
  • 24/7 Worldwide helpdesk support (live chat, email, call)
  • Onsite support with an AGM@Convene Representative
  • Live Video Q&A
  • Video Production Crew (Camera operator, Audio engineer, Technical Coordinator)
  • Premier venue with broadcast ready state-of-the-art setup

Case Study

  • Keppel Club
  • saceos
  • sbs transit
  • sgtech
  • WILMAR
  • Comfort Delgro
  • ifast
REQUEST A DEMO

What Our Clients Say

Manitoba Metis Foundation

ConveneAGM’s Live Voting made our leadership elections transparent, accessible, and truly reflective of our democratic values. ConveneAGM has not only met but exceeded our expectations. The platform’s robust features definitely leveled up our AGAs, and we proudly recommend it to others in our community and beyond.

Cosco

The team from ConveneAGM was very professional and prompt in replying to any queries that were raised, and were able to effectively troubleshoot any technical issues that occurred during the webcast.

Lim Hui Min Jass, Investor Relations Executive

Namcheong

Having no experience in any electronic video and tele-conference facilitation with our shareholders on an international scale, ConveneAGM has brought to us a seamless experience conducting our company’s annual general meeting via webcast. The team has been approachable and insightful. Special thanks to the staff who have been very helpful, attentive and prompt in every way possible in providing support to the company. Thank you!

Tio Shio Pin, Manager, Legal, Risk & Compliance

Karin-Group

It was our second eEGM with Convene with the first one being an eSGM, and a second one a full eAGM. The team is both professional and attention to detail to ensure that we have a successful execution. They offer quite a number of value add services for an engaging AGM, our group is happy to continually use their services.

Clarence Wong, Financial Controller

PSC

COVID has definitely changed the way we live and work drastically. It has been 3 years since the last physical meeting. Everyone is excited about resuming the meeting physically and yet apprehensive of what may or may not happen on the actual day. The ConveneAGM team has been very assuring and professional, giving us sound advice and was also quick to respond to our queries.

Gail Sim, Senior Finance Manager

Metro Pacific

The Company chose ConveneAGM because it complies with all our requirements for this year’s ASM; from the registration process to the live webcast of the ASM. ConvencAGM provided certain features that improved not only the shareholder experience but also of the system administrators.

MPIC Legal Team

FPH

The Convene team was quite hands-on, fielding queries from the directors and other participants and even providing personalized assistance to those who required it. The training provided was detailed and comprehensive.

ASM Committee

First Gen

Throughout the entire process from kick-off meeting until the ASM itself, the Convene team was very helpful and accommodating, responding promptly to calls and messages even outside office hours.

ASM Committee

SEE ALL CUSTOMER TESTIMONIALS

Past Virtual & Hybrid Meetings

Find out how organisations have benefited from ConveneAGM.

Barbados Public Workers Co-operative Credit Union (BPWCCUL) AGM 2023

Barbados Public Workers Co-operative Credit Union (BPWCCUL) AGM 2023

Hybrid, Textual & Video Q&A, Live Polling

Read more
Manitoba Metis Federation AGA 2023

Manitoba Metis Federation AGA 2023

Hybrid, Registration, BYOD Live Voting & Polling, Live Q&A

Read more
International League of Dermatological Societies (IDLS) Assembly 2023

International League of Dermatological Societies (IDLS) Assembly 2023

Physical, Ordinary Meeting, E-Proxy Registration, Digital Proxy, Live Voting

Read more

Alliance for Financial Inclusion (AFI) AGM 2023

Physical, Contactless Registration, BYOD Voting

Read more

Singtel AGM 2023

Physical, Contactless Registration, Listco

Read more

Singapore Post Limited AGM 2022

Tags: Hybrid, Live Questions, Live Voting, Contactless Registration, Proxyholder, Listco

Read more
Azeus Systems Holdings Ltd

Azeus Systems Holdings Ltd. AGM 2021

Hybrid, Live Questions, Listco, Live Voting, Proxyholder

READ MORE
SATS AGM 2021

SATS AGM 2021

Virtual, Listco, Branded Partner

READ MORE
Seletar Country Club AGM 2021

Seletar Country Club AGM 2021

Live Questions, Live Voting, Membership, Virtual

READ MORE
MetroBank

Metropolitan Bank and Trust Company (Metrobank)

Live Voting, Live Questions, Virtual, Listco

READ MORE
PSE

The Philippine Stock Exchange

Virtual, Live Voting, Listco, Proxyholder

READ MORE
Lopex Group Company

The Lopez Group of Companies

Virtual, Live Voting, Listco

READ MORE
READ THE SUCCESS STORIES

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  • 98% first call resolution rate

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