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Convene Video Conferencing

Convene Video Conferencing

A new innovation for our award-winning board meeting software has arrived! Azeus Convene’s new video conferencing feature supports everything required to hold a successful and productive remote meeting.

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Frequently Asked Questions

Get answers to your questions immediately.

Registering an Account

  • Q
    For shareholders: How can I register and access the AGM@Convene portal?
  • Q
    What happens if I make a typo during registration?
  • Q
    I was able to register and access the platform earlier, but I can no longer access it now. What should I do?
  • Q
    Who can register to watch the AGM via Live Webcast?

Participating in the AGM

  • Q
    How can I participate in the AGM in person?
  • Q
    How can I join the AGM live webcast?
  • Q
    What devices should I use to join the AGM?
  • Q
    Does it matter if I am using an iOS or Android device?
  • Q
    Is there an option for shareholders to dial in?
  • Q
    If I hold shares via a securities sub-account in a depository agent, e.g. a nominees’ company, can I register to watch the webcast online?
  • Q
    What is the maximum number of shareholders that the platform can support?

Voting and Questions

  • Q
    Does the digital proxy form accept digital signatures?
  • Q
    What happens if someone submits vulgarities or spam on the Q&A platform?
  • Q
    What happens if I get logged out or lose connection during the voting period?
  • Q
    Would all my submitted questions be answered?

After AGM

  • Q
    Who can download the data after the AGM?
  • Q
    What would be the format of the data and reports provided after the AGM?
  • Q
    Can a recording of the virtual AGM be provided after the AGM?

Legal Requirements

  • Q
    Is your solution compliant with General Data Protection Regulation?
  • Q
    Why did the Company limit attendance in-person at the venue?
  • Q
    Can I manually allow shareholders to vote even after the close date?
  • Q
    According to the new rule, if the AGM will be conducted via electronic means, it must at least allow the shareholders to observe the proceedings of the meeting by audio (e.g. telephone number) and video means (e.g. “live” webcast). Does your platform enable the above?

Support and Technical Requirements

  • Q
    What support services do you provide to your clients?
  • Q
    How can I contact support to get help?
  • Q
    Would I be able to do a test prior to AGM to make sure my device and connection are working properly?
  • Q
    What are the system requirements for the Test site and for viewing the live webcast?

About AGM@Convene

  • Q
    How does this relate to Convene? Is it integrated with the Convene Board Portal platform?
  • Q
    Can the platform support multiple languages?
  • Q
    Does Azeus have any experience with Virtual AGMs?