Azeus launches Convene in Teams (CiT), a Microsoft Teams-based board portal supercharging Teams with governance best practices for boards and leadership

Main Board-listed Azeus Systems Holdings Ltd. (“Azeus” or the “Group”), in collaboration with Microsoft, announces the launch of CiT (azeusconvene.com/cit-trial-signup), a Teams-based board portal regularising and transforming board and leadership meetings with its embedded best practices and simplest workflows for better Corporate Governance in Singapore.

• CiT is an all-in-one, Microsoft-integrated solution that makes board and leadership meetings uncomplicated, seamlessly integrating with Microsoft products and services (including Microsoft Azure Active Directory, Microsoft 365, and Teams) in one, unified platform to enable collaborative document creation and repository, easy calendar management, and video conferencing with enterprise-grade, identity-led security.
• CiT goes beyond meetings by equipping executives with expert governance tools, workflows, and capabilities drawing on Convene’s experience in serving thousands of clients in over 100 countries for more than 10 years.

Due to the global pandemic, organisations had to pivot all types of meetings, including board and leadership meetings, exponentially increasing different requirements that Teams must address. With the goal of equipping boards and leaders with governance best practices, Azeus, together with Microsoft, moves to transform the landscape of Corporate Governance in Singapore with CiT.

Drawing on Azeus’ extensive experience in meeting management at the board and enterprise-level, CiT builds on Teams and other Microsoft products and services to offer a unified platform supporting productive meeting preparation, effective meeting discussions and decision-making, and compliant approvals and documentation processes. Through these expert governance capabilities, Azeus supports the accomplishment of the next milestones of the Smart Nation initiative, enabling organisations in the Government, Finance, Manufacturing, and SME sectors to maximise their Microsoft investment.

Regularising Teams-based board and leadership meetings – defining the simplest workflow and embedding best practices for better governance

Running board and leadership meetings is highly complex, even more so with the shift to digital communication during the pandemic. Teams has vastly contributed to transforming how meetings are facilitated at the board and enterprise levels; however, complex governance workflows such as voting, documentation, and signature requests are extremely challenging to facilitate in a remote setting, forcing both directors and administrators to use other Microsoft products and services to complete their meeting and governance workflows.

CiT addresses all these complexities to offer an all-in-one platform that seamlessly integrates with all the Microsoft products and services to enable best practice board and leadership meetings in Teams. With this integration, CiT enables organisations to transform and maximise how they use Microsoft products and services. Azeus anticipates that with CiT, organisations are able to fully reap the benefits of their investment in Microsoft services.

Mr Michael Yap, Executive Director of Azeus said, “Board and leadership meetings are inherently complex. CiT is a game-changer for all organisations using Microsoft as it safeguards all the necessary security and governance for effective meetings without the complexity — seamless with the organisation’s environment.”

Kevin Chan, Global Partner Solutions Lead, Microsoft Singapore shared, “Microsoft prioritises partnership, innovation and resilience to help our customers and partners in Singapore punch above their weight on the global stage. Through work by partners like CiT to drive technical intensity in the area of corporate governance through Teams, we continue to deliver on a resilient, digitally inclusive Singapore as the Microsoft Cloud delivers on digital transformation to help our customers achieve more.”

CiT regularises boards and leadership meetings in Singapore by introducing best practice meeting and governance tools and capabilities:

• One-screen agenda builder: Administrators can speed up the meeting preparation process up to 90% faster with a highly efficient and productive workflow where they can schedule the meeting, structure the agenda, edit and collaborate on documents, add decision items, and publish to all with one click.
• Collaboration tools beyond video conferencing: Directors can have a more effective decision-making and collaboration experience as they can share notes, assign action items, vote, sign, and engage in video conferencing — all in real-time.
• Accountability in and out of meetings: Administrators can seamlessly uphold accountability with automated meeting minutes generation and scheduled follow-ups on action items after every meeting, ensuring zero actions are missed.
• Streamlined approval workflows: Administrators can expedite approvals and get signatures up to 5 times faster without sacrificing traceability and security — CiT allows users to define approval workflows, receive real-time alerts, sign with saved signatures, and maintain decision records.
• Simple and secure resource centre to store traceable confidential records: Administrators can store and manage all board resources in one central location and set straightforward permission controls for executives.

Both directors and administrators are provided unlimited training, easily accessible user guide and videos, customised training, and 24/7/365 support from Azeus’ team of product experts to ensure that organisations can fully maximise their Microsoft investment with CiT.

The launch of CiT is going to enhance how board and leadership meetings are facilitated in Teams. It introduces the best-practice meeting and governance workflows and capabilities in Teams, regularising how executives and administrators work to remove complexities in the meeting cycle and achieve more productive and effective board and leadership meetings.

Learn more about CiT here: azeusconvene.com/cit-trial-signup