Paperless Savings Calculator

Fill in the required information below and immediately calculate the costs and potential savings to your board and committee meetings.

Paperless Savings

Number of Meetings Held Per Year

Tip: Board Meetings are typically held once a month, Committee Meetings are usually held every two months.

Number of Meeting Participants
Average Number of Pages Per Board Pack

Tip: A single board pack typically consists of 150 to 250 pages at the minimum.

Total Summary

  • Number of Meetings Held Per Year
    XXX
  • Number of Meeting Participants
    XXX
  • Average Number of Pages Per Board Pack
    XXX
  • Total Number of Pages Used Per Year
    XX,XXX
  • Number of Trees Used for Paper
    XX,XXX

Tip: On average, 1 tree equals 9,000 pages.

Average Meeting Cost

Number of Meetings Held Per Year

Tip: Board Meetings are typically held once a month, Committee Meetings are usually held every two months.

Number of Board Packs Used for a Meeting

Tip: Account also for previously printed versions and extra board pack copies printed for meetings.

Average Paper and Printing Costs Per Board Pack

Tip: Include total average costs of purchasing, printing, and binding pages of a board pack.

Courier Cost Per Board Pack

Tip: Delivery costs for out-of-town or work from home meeting participants.

Number of People Involved in Pre-Meeting and Post-Meeting Work

Tip: Usually composed of board secretaries, administrators, and executive assistants.

Man Hours in Pre-Meeting and Post-Meeting Work

Tip: Time spent preparing board packs before meetings and packet distribution after meetings.

Involved People’s Average Hourly Wage

Total Summary

  • Number of Meetings Held Per Year
    XXX
  • Number of Board Packs Used for a Meeting
    XXX
  • Average Paper and Printing Costs Per Board Pack
    $ XXX
  • Courier Cost Per Board Pack
    $ XXX
  • Number of People Involved in Pre-Meeting and Post-Meeting Work
    XXX
  • Man Hours in Pre-Meeting and Post-Meeting Work
    XXX
  • Involved People’s Average Hourly Wage
    XXX
  • Average Cost Spent on One Meeting
    $ XX,XXX
  • Average Cost Spend on Meetings Per Year
    $ XX,XXX

Tip: Based on the Inputted Number of Meetings Held Per Year in the 1st row.

Cost Savings with Convene

Average Cost Spend on Meetings Per Year

Tip: Use the Previous Section to Compute for this Value

Cost Per Convene License

Tip: Request for a quote for each Convene license

Number of Convene Licenses

Total Summary

  • Average Cost Spend on Meetings Per Year
    $ XXX
  • Cost Per Convene License
    $ XXX
  • Number of Convene Licenses
    XXX
  • Convene Subscription Annual Cost
    $ XX,XXX
  • Yearly Convene Cost Savings
    $ XX,XXX

How Much Our Clients are Saving

One of our clients holds 23 meetings annually with an average of 20 users per meeting. This is how much they have been saving since using Convene.

  • Efficiency of Saving Papers and Reducing Printing - Azeus Convene

    58,000

    Sheets of Paper Saved

  • 90%

    Preparation Time Saved

  • Reduce Costs and Save Money

    $9,490

    Money Saved

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