Advantages of Having Electronic Board Meetings

Azeus Convene as a Board Management Software
Given the busy schedules directors have, it’s sometimes more practical to conduct electronic board meetings instead of traveling long distances just to be physically present. Even when directors hold the actual meetings face to face, the applications used for electronic board meetings still provide plenty of benefitsas they facilitate a more streamlined process for preparing the agenda and board materials, reduce logistical costs, and provide instant access to pertinent information.

Streamline Processes

Advantages of Having Electronic Board Meetings - Streamline Processes

With the continuous development of electronic board meeting solutions, administrators have an easier time scheduling and preparing the necessary materials for the electronic board meetings.

Usually in the form of an application, administrators are able to quickly compile files and send these out to meeting attendees.

Some applications also support minute-taking and archiving of documents. These features will already cut down several hours from an average organisation’s meeting preparation time.

Advantages of Having Electronic Board Meetings - Streamline Processes

Reduce Logistical Costs

Advantages of Having Electronic Board Meetings - Reduce Logistical Costs

Switching from traditional paper-based meetings to electronic board meetings allows organisations to cut down on several costs. As electronic board meetings make use of mobile devices, there will no longer be a need to print out any documents. This saves on printing fees and paper used.

There will also be no need to employ courier services as some organisations do to get meeting documents into the hands of directors. Not to mention when revisions to the documents are made and then, everything has to be printed and distributed again.

Instant Access to Pertinent Information

Advantages of Having Electronic Board Meetings - Instant Access to Pertinent Information

Another advantage of using mobile devices for electronic board meetings is that documents are usually accessible anytime anywhere. With just a mobile phone, tablet, or laptop, directors and executives can download and view files. However, each electronic board meeting solution will have different approaches to this feature.

The amount of control an organisation will have over the system to be able to track the behaviour and set permission settings for usage vary per solution. The security measures may also be different depending on how the data of an organisation is handled.

The kind of encryption used, whether data is stored through cloud hosting or adaptable to an on-premise setup, and what measures are taken to ensure protection of confidential information are some of the factors to be considered for an electronic board meeting solution.

Advantages of Having Electronic Board Meetings - Instant Access to Pertinent Information

Taking Electronic Board Meetings to Greater Heights

Azeus Convene as an electronic board meeting software is equipped with a comprehensive set of tools and functions used by boards of directors of FTSE 100, Fortune 500 companies, banks, and governments in more than 70 countries.

For Directors and Executives

Taking Electronic Board Meetings to Greater Heights - For Directors and Executives: All-inclusive Electronic Board Meeting Tools

All-inclusive Electronic Board Meeting Tools

Directors and executives are able to view and annotate documents, assign and track action items, and vote on, approve, or reject resolutions.

Taking Electronic Board Meetings to Greater Heights - For Directors and Executives: Real-time Collaboration

Real-time Collaboration

Board members are able to share annotations with other meeting participants in real-time and receive updates instantly whether in a face to face meeting or an electronic board meeting.

Taking Electronic Board Meetings to Greater Heights - For Directors and Executives: Conduct Engaging Meetings

Conduct Engaging Meetings

When presenting, executives can interact with and engage the other participants using a laser pointer and the page synchronisation feature, then pass on the presenter role as needed.

Taking Electronic Board Meetings to Greater Heights - For Directors and Executives: Anytime and Anywhere

Anytime and Anywhere

Executives can access files anywhere they are – with or without internet access. Everyone instantly gets the latest documents and meeting updates.

Taking Electronic Board Meetings to Greater Heights - For Directors and Executives: Enterprise-grade Security

Enterprise-grade Security

Continuous network monitoring of any attempted network attacks. Our staff closely monitors servers in real-time to ensure optimum system performance.

For Administrators and Secretaries

Taking Electronic Board Meetings to Greater Heights - For Administrators and Secretaries: Easy Meeting Preparation

Easy Meeting Preparation

Schedule meetings in a matter of minutes by dragging-and-dropping files to automatically upload them into the agenda.

Taking Electronic Board Meetings to Greater Heights - For Administrators and Secretaries: Distribute Electronic Board Meeting Files

Distribute Electronic Board Meeting Files

With just a click of a button, send out files to all meeting participants. Directors will receive updates of any last-minute revisions as well.

Taking Electronic Board Meetings to Greater Heights - For Administrators and Secretaries: Generate Meeting Minutes and Board Packs Instantly

Generate Meeting Minutes and Board Packs Instantly

Minutes, annotations, action items, and decision points discussed in a meeting are automatically compiled into one document for easy review.

Taking Electronic Board Meetings to Greater Heights - For Administrators and Secretaries: Full Control over Documents

Full Control over Documents

Manage permissions-based settings for confidential files and control who can view, download, and edit any files stored in Azeus Convene.

Taking Electronic Board Meetings to Greater Heights - For Administrators and Secretaries: Supervise the System

Supervise the System

Track each user’s behaviour and see log-in attempts, documents accessed, and meetings attended.

Azeus Convene – The Proven Electronic Board Meeting Solution

Recognised and awarded by several prestigious institutions such as IT Europa for SaaS Enterprise Solution of the Year 2018, Stevie Awards for Innovation in Business Utility Apps, and the Golden Peacock for Innovative Product Service of the year, Azeus Convene is the trusted electronic board meeting solution across the globe.

Strong Security System and Features

Our enterprise-grade security measures protect your data at all times

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Strong Security System and Features

    Daily automated backups to ensure data integrity

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Strong Security System and Features

    Continuous network monitoring of any attempted network attacks

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Strong Security System and Features

    SSAE16- and ISO27001-compliant hosting

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Strong Security System and Features

    Audit logging and fine-grained access control

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Strong Security System and Features

    Remotely wipe data for lost devices
    Regular application and infrastructure penetration testing

Proven Track Record

We have successfully delivered IT solutions on a global scale for boards of directors of FTSE 100, Fortune 500 companies, banks, and governments

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Proven Track Record

    25+years of experience in the IT industry

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Proven Track Record

    SW-CMM Level 5, CMMI-SW Level 5, ISO 9001, ISO 14001, and ISO 27001 certified

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Proven Track Record

    Continuous product improvement and releases

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Proven Track Record

    High percentage of repeat customers with multi-year contracts

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Proven Track Record

    365/24/7 global support from professionals

Positive Impact on Bottom Line

With Azeus Convene, our clients are able to save resources, conduct electronic board meetings efficiently and effectively, and cut down on expenses without compromising features and security

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Positive Impact on Bottom Line

    Thousands of sheets of paper saved per year

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Positive Impact on Bottom Line

    Preparation time for meetings saved in a year

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Positive Impact on Bottom Line

    Tens of thousands of dollars saved per year

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Positive Impact on Bottom Line

    Sustainable and environment-friendly solution

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Positive Impact on Bottom Line

    Significantly more cost-efficient than other solutions in the market

Flexible and Highly Adaptable Solution

Azeus Convene can be easily integrated into every organisation

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Flexible and Highly Adaptable Solution

    11 supported languages

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Flexible and Highly Adaptable Solution

    Omni-platform compatibility

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Flexible and Highly Adaptable Solution

    Cloud Hosting and On-premise Hosting Options

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Flexible and Highly Adaptable Solution

    Special electronic board meeting features

  • Azeus Convene as the Proven Electronic Board Meeting Solution - Flexible and Highly Adaptable Solution

    Frequent updates to suit business needs

Experience Azeus Convene

Learn how Azeus Convene can give you a great meeting experience - no matter where you are or what platform you use.

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