Advantages of Having Electronic Board Meetings
Given the busy schedules directors have, it’s sometimes more practical to conduct electronic board meetings instead of traveling long distances just to be physically present. Even when directors hold the actual meetings face to face, the applications used for electronic board meetings still provide plenty of benefitsas they facilitate a more streamlined process for preparing the agenda and board materials, reduce logistical costs, and provide instant access to pertinent information.
With the continuous development of electronic board meeting solutions, administrators have an easier time scheduling and preparing the necessary materials for the electronic board meetings.
Usually in the form of an application, administrators are able to quickly compile files and send these out to meeting attendees.
Some applications also support minute-taking and archiving of documents. These features will already cut down several hours from an average organisation’s meeting preparation time.
Reduce Logistical Costs
Switching from traditional paper-based meetings to electronic board meetings allows organisations to cut down on several costs. As electronic board meetings make use of mobile devices, there will no longer be a need to print out any documents. This saves on printing fees and paper used.
There will also be no need to employ courier services as some organisations do to get meeting documents into the hands of directors. Not to mention when revisions to the documents are made and then, everything has to be printed and distributed again.
Instant Access to Pertinent Information
Another advantage of using mobile devices for electronic board meetings is that documents are usually accessible anytime anywhere. With just a mobile phone, tablet, or laptop, directors and executives can download and view files. However, each electronic board meeting solution will have different approaches to this feature.
The amount of control an organisation will have over the system to be able to track the behaviour and set permission settings for usage vary per solution. The security measures may also be different depending on how the data of an organisation is handled.
The kind of encryption used, whether data is stored through cloud hosting or adaptable to an on-premise setup, and what measures are taken to ensure protection of confidential information are some of the factors to be considered for an electronic board meeting solution.
Taking Electronic Board Meetings to Greater Heights
Azeus Convene as an electronic board meeting software is equipped with a comprehensive set of tools and functions used by boards of directors of FTSE 100, Fortune 500 companies, banks, and governments in more than 70 countries.
For Directors and Executives
All-inclusive Electronic Board Meeting Tools
Directors and executives are able to view and annotate documents, assign and track action items, and vote on, approve, or reject resolutions.
Board members are able to share annotations with other meeting participants in real-time and receive updates instantly whether in a face to face meeting or an electronic board meeting.
Conduct Engaging Meetings
When presenting, executives can interact with and engage the other participants using a laser pointer and the page synchronisation feature, then pass on the presenter role as needed.
Anytime and Anywhere
Executives can access files anywhere they are – with or without internet access. Everyone instantly gets the latest documents and meeting updates.
Continuous network monitoring of any attempted network attacks. Our staff closely monitors servers in real-time to ensure optimum system performance.
For Administrators and Secretaries
Easy Meeting Preparation
Schedule meetings in a matter of minutes by dragging-and-dropping files to automatically upload them into the agenda.
Distribute Electronic Board Meeting Files
With just a click of a button, send out files to all meeting participants. Directors will receive updates of any last-minute revisions as well.
Generate Meeting Minutes and Board Packs Instantly
Minutes, annotations, action items, and decision points discussed in a meeting are automatically compiled into one document for easy review.
Full Control over Documents
Manage permissions-based settings for confidential files and control who can view, download, and edit any files stored in Azeus Convene.
Supervise the System
Track each user’s behaviour and see log-in attempts, documents accessed, and meetings attended.
Azeus Convene – The Proven Electronic Board Meeting Solution
Recognised and awarded by several prestigious institutions such as IT Europa for SaaS Enterprise Solution of the Year 2018, Stevie Awards for Innovation in Business Utility Apps, and the Golden Peacock for Innovative Product Service of the year, Azeus Convene is the trusted electronic board meeting solution across the globe.
Strong Security System and Features
Our enterprise-grade security measures protect your data at all times
Daily automated backups to ensure data integrity
Continuous network monitoring of any attempted network attacks
SSAE16- and ISO27001-compliant hosting
Audit logging and fine-grained access control
Remotely wipe data for lost devices
Regular application and infrastructure penetration testing
Proven Track Record
We have successfully delivered IT solutions on a global scale for boards of directors of FTSE 100, Fortune 500 companies, banks, and governments
25+years of experience in the IT industry
SW-CMM Level 5, CMMI-SW Level 5, ISO 9001, ISO 14001, and ISO 27001 certified
Continuous product improvement and releases
High percentage of repeat customers with multi-year contracts
365/24/7 global support from professionals
Positive Impact on Bottom Line
With Azeus Convene, our clients are able to save resources, conduct electronic board meetings efficiently and effectively, and cut down on expenses without compromising features and security
Thousands of sheets of paper saved per year
Preparation time for meetings saved in a year
Tens of thousands of dollars saved per year
Sustainable and environment-friendly solution
Significantly more cost-efficient than other solutions in the market
Flexible and Highly Adaptable Solution
Azeus Convene can be easily integrated into every organisation
11 supported languages
Cloud Hosting and On-premise Hosting Options
Special electronic board meeting features
Frequent updates to suit business needs