Transforming the Way You do Meeting Minutes

by Lemuel Canes on October 31, 2018 and last updated on November 8, 2018

Transforming the Way You do Meeting Minutes
 

Principle 1: Learn from the ancient Egyptians

Taking meeting minutes is an essential activity in all board meetings. But have you ever wondered why it is such a necessary task?

The reason finds its roots deeply in our biology and our psychology. To illustrate, let’s look at our history.

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The Relevance of Board Assessments

by Sam Tamayo on September 20, 2018 and last updated on September 20, 2018

The Relevance of Board Assessments

A board of directors’ main purpose is to ensure the organization’s success by jointly directing the company’s activities; this is achieved by making key decisions that would impact the organization’s bottom line. Appointed to act on behalf of the shareholders, they are entrusted to deal with issues pertaining to corporate governance, corporate social responsibility, and corporate ethics among others.

Considering the weight of their responsibilities on a company’s performance, it is quite surprising that very few organisations conduct regular assessments and derive meaningful results. In India, board assessments were a non-mandatory requirement under Clause 49 of the Listing Agreement. This is prior to Securities and Exchange Board of India’s (SEBI) Guidance Note which detailed guidelines on how board evaluations should be conducted.

Furthermore, on a study conducted by the Rock Center for Corporate Governance together with The Miles Group, it found that most board evaluations fail to recognize and correct poor performance among individual directors. In this nationwide survey of 187 boards, the results suggest that directors do not give each other honest feedback and boardroom dynamics are often sub-optimal. (more…)


The Evolution of the Board Pack: 5 Ways on How to Improve It

by Gabriel Llanto on September 13, 2018 and last updated on September 18, 2018

The Evolution of the Board Pack: 5 Ways on How to Improve It

You rummage through your briefcase in search of your board pack: you see that some of the pages got folded because your board pack wasn’t properly stored away. After quickly going through the content, you realize that there are misprints and errors! And you don’t have time to make the necessary changes because your board meeting is in five minutes – To make things worse, you notice that some parts of your board pack, which happen to be confidential data, are missing!

Although this scenario may be a bit of a stretch, it can still happen to board directors who sit in multiple board meetings in a year. What, then, can you do to improve the quality of your board meeting packs and avoid a similar situation? Listed below are five ways on how to revolutionize your board packs:

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How Cybersecurity Affects the Evolving Role of the Corporate Secretary

by Josiah Eufemio on September 7, 2018 and last updated on September 13, 2018

How Cybersecurity Affects the Evolving Role of the Corporate Secretary

Rapid digital transformation has encouraged companies to move critical aspects of their business onto electronic platforms. Adopting these new technologies may mean more efficient business processes and an increased operational productivity, but these transformations do not come without risks. In dealing with the advanced technologies of today, traditional security standards may no longer be enough.

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Developing an Effective Board Meeting Agenda

by Josiah Eufemio on August 13, 2018 and last updated on September 13, 2018

Developing an Effective Board Meeting Agenda

During board meetings, essential company matters are handled. Progress on action items from previous meetings are reviewed, decisions are voted upon, and committee updates are reported in a well-organized board meeting. With board members often having multiple responsibilities, it is vital to ensure that every minute of the meeting is spent productively. As such, planning the flow of the meeting ahead of time is important. With this in mind, preparing a board meeting agenda far in advance is crucial to its success.

Here are general guidelines you could take to help prepare an effective board meeting agenda for your organization:

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  • Enterprise-grade security: encryption, access rights control, device security
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  • Automatic conversions to PDF to reduce manual conversion
  • Real-time private and shared annotations with automatic archives
  • Live control of other devices to synchronise pages during the meeting

Convene has many other features to improve boardroom productivity, security, and governance.

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